Admin & Procurement Specialist

Administrative & Procurement Specialist

Location: Abu Dhabi, UAE

Reports to: Head of HR & Admin

Employment Type: Full-time

Candidate should have a valid UAE Driving License and Own car

We are a technology company specializing in autonomous/unmanned delivery, dedicated to providing innovative last-mile logistics solutions through self-driving delivery technology. As we continue to expand our operations in Abu Dhabi, we are looking for an Administrative & Procurement Specialist who combines strong administrative management skills with hands‑on procurement execution to support the day‑to‑day operations of our office building and staff accommodation, as well as the efficient procurement of company goods and services.

Administration:

• Manage day-to-day office administration, including registration and maintenance of office supplies, equipment, and fixed assets
• Oversee daily management of staff accommodation (dormitories), including lease renewals, room allocation, maintenance requests, utilities, cleaning, and security coordination
• Manage company vehicles and driver schedules, and personally drive as needed between the office, staff accommodation, and vendor locations to handle related matters
• Organize company meetings, events, and travel arrangements, and host external visitors
• Maintain and update administrative files, contracts, vendor and property records
• Coordinate day-to-day matters related to leasing, property management, utilities, and facilities for the office and staff accommodation, liaising with property management and relevant service providers
• Process day-to-day administrative expense reimbursements and follow up on the corresponding approval workflow, including receipt verification, approval routing, and payment tracking to ensure compliant and timely booking
• Support HR with administrative logistics during onboarding/offboarding (e.g., accommodation arrangements, office supply setup)

Procurement:

• Handle procurement requests and execution for office supplies, IT equipment, maintenance/renovation materials for the office and staff accommodation, and related support services
• Collect and compare supplier quotations; support inquiries, negotiations, and supplier evaluations
• Maintain and update the approved supplier list; establish and optimize procurement processes
• Track purchase order fulfillment to ensure on-time delivery, and reconcile invoices and payment processes
• Collaborate with the Finance team to ensure procurement processes comply with company approval policies and budgets
• Assist in drafting and reviewing procurement contracts and supplier/property service agreements
• Prepare regular procurement data and cost analysis reports to support management decision-making
• Diploma or above in Business Administration, Supply Chain Management, or a related field
• 3-5 years of experience in administration and/or procurement; background in property/facilities management, staff accommodation management, or the technology/logistics industry preferred
• Valid UAE driving license and own vehicle required, with the ability to drive independently between the office, staff accommodation, and vendor locations
• Strong negotiation, communication, and vendor/property management skills
• Proficient in MS Office (Excel, Word, PowerPoint); experience with ERP or procurement systems is a plus
• Fluent English (written and spoken) required;
  Mandarin Chinese and/or Arabic language skills are a plus
• Detail-oriented and well-organized, able to manage multiple tasks and meet deadline