Executive Secretary

Executive Support:

• Manage complex executive calendars involving multiple stakeholders and international schedules.
• Prioritize appointments and resolve scheduling conflicts.
• Coordinate executive business plans, meetings, and critical deadlines.
• Prepare executive briefings, reports, presentations, and correspondence.

• Organize Executive Committee, Management Team, and Board meetings.
• Prepare agenda packages and presentation materials.
• Record confidential minutes and monitor execution of action items.
• Coordinate follow-up with senior management and business leaders.

• Draft and review high-level correspondence on behalf of executives.
• Screen and prioritize communications and requests.
• Serve as primary contact point between executives and internal/external stakeholders.
• Ensure communication protocols are followed and executive priorities are communicated effectively.

• Organize complex international travel arrangements, including multi-country itineraries, visas, and protocol requirements.
• Coordinate executive visits, conferences, leadership events, and VIP meetings.
• Manage logistical arrangements for executive business trips.

• Handle highly confidential business information and sensitive documentation.
• Support compliance with corporate governance requirements.
• Maintain executive records, reports, and strategic documentation.
• Monitor executive expenses, budgets, and corporate administration requirements.

• Guide and coordinate administrative staff when required.
• Establish administrative best practices across departments.
• Support organizational initiatives and executive projects.
• Assist in preparing management reports and KPI presentations.
  
  Desired Candidate Profile
  • Bachelor's Degree in Business Administration, Management, or related discipline.
  • 6-12+ years of experience supporting senior executives, directors, or C-level management.
  • Experience in multinational or large corporate organizations preferred.