Office Experience Coordinator

Reception and Front of House

Welcome visitors, clients and employees professionally and manage the reception and common areas. Manage the main phone line messages, mail, couriers and deliveries. Coordinate visitor access, parking, passes and relevant security procedures.

Manage office supplies, pantry items and stationery including inventory tracking and ordering. Maintain office records schedules, contact lists and administrative documentation. Coordinate new-joiner office readiness including access cards, desk set up and welcome arrangements. Manage schedules for office service providers including cleaning, pantry and landscaping teams. Coordinate meeting-room setups for internal meetings, small events and office activities.

Act as the main contact for building management, security, cleaning, maintenance teams and other office service providers. Log, track and follow up on repairs, air-conditioning issues, cleaning requests and safety concerns. Coordinate preventive maintenance and help ensure the workplace meets health and safety standards. Ensure meeting-room equipment and office facilities are functional and ready for use. Handle other reasonable requests required to maintain an effective office environment.

• Bachelor's degree or equivalent qualification.
• At least 5 years of experience in office coordination, office management, reception or administrative support.
• Basic knowledge of facilities coordination, or a clear willingness and ability to learn.
• Proficiency in Microsoft Outlook, Word and Excel.
• Strong communication skills in English and Arabic.

• Professional, welcoming and customer-service focused.
• Organized, proactive and able to manage multiple priorities in a fast-paced environment.
• Strong interpersonal, coordination and problem-solving skills.
• Positive, reliable and collaborative team player.