Administrative Business Partner - Finance

Momentum Corporate Services is a leading entertainment group based in Abu Dhabi, United Arab Emirates. Our portfolio includes mobile game development and publishing, virtual reality experiences, iGaming, esports management, and content platform services. We are dedicated to creating immersive and personalized entertainment experiences that push the boundaries of innovation in the industry.

For more information about Momentum Group, please visit our website .ae.

The Administrative Business Partner is responsible for supporting the end-to-end supplier administration and document control process across the organization. The role acts as a central coordination point between suppliers, internal stakeholders, Procurement, Accounts Payable, and Finance, ensuring supplier information, purchase documentation, Goods Receipt Notes (GRNs), service confirmations, and invoices are accurately maintained and processed on a timely basis. The role will also support stakeholders in completing GRNs/service receipt confirmations, manage centralized incoming supplier documents and invoices, and ensure accurate supplier master information within the Company’s ERP and procurement systems.

• Centralized Supplier Document Management
• Act as the central point of receipt for incoming supplier documents.
• Receive, register, classify, and distribute supplier documents to the appropriate internal stakeholders.
• Maintain a centralized electronic filing system for supplier-related documents.
• Ensure documents are appropriately named, indexed, stored, and retrievable for operational and audit purposes.
• Maintain document registers and track outstanding or missing documentation.
• Ensure appropriate document retention and version control in accordance with Company policies.
• GRN & Service Receipt Coordination
• Support business stakeholders in completing Goods Receipt Notes (GRNs) for goods received.
• Support stakeholders in completing service receipt / service entry confirmations for services rendered.
• Monitor POs where goods or services have been delivered but the corresponding GRN/service receipt has not been completed.
• Send reminders and follow up with requestors, PO owners, and relevant stakeholders on outstanding GRNs.
• Assist stakeholders with identifying the appropriate PO and PO line against which the GRN should be recorded.
• Coordinate resolution of discrepancies between the PO, GRN/service receipt, and supplier invoice.
• Escalate long-outstanding GRNs, unmatched invoices, and unresolved discrepancies to Procurement or Finance management.
• Maintain visibility over invoices pending payment due to incomplete GRN or service confirmation.
• Invoice Administration
• Receive supplier invoices through the Company’s designated centralized channel or supplier portal.
• Perform initial completeness checks on invoices, including supplier name, invoice number, invoice date, PO reference, VAT information, supporting documents, and other required information.
• Upload supplier invoices and supporting documentation into the Company’s ERP, procurement, or Accounts Payable system.
• Match or associate invoices with the relevant Purchase Order (PO), where applicable.
• Route invoices to the appropriate stakeholders for review, GRN/service confirmation, coding, or approval.
• Maintain an invoice tracking register and monitor invoices pending action.
• Follow up with suppliers on incomplete, incorrect, duplicate, or missing invoice documentation.
• Coordinate with Accounts Payable to resolve invoice processing exceptions and documentation issues.
• Ensure invoices are processed and submitted to Accounts Payable within agreed timelines.

Support the Company’s end-to-end P2P process by coordinating the document flow:
Purchase Order…