Document Controller - Aconex Project Records

Document Controller
- Aconex Project Records Job Snapshot Role:
Document Controller
- Aconex Project Records

Location:

Abu Dhabi Emirate, United Arab Emirates Industry: Construction Function:
Filing-Records Management

Experience:

Minimum 5 years Job Type: Full-time

Job Overview Document Controller
- Aconex Project Records in Abu Dhabi Emirate, United Arab Emirates is a Construction opportunity for an experienced document control professional with strong Aconex expertise across building, commercial, and construction supervision projects. AECOM is hiring for this on-site role to control document workflows, maintain revision accuracy, coordinate submissions and approvals, and ensure reliable access to current project information throughout construction delivery.

Country:
United Arab Emirates City:
Abu Dhabi Emirate Industry: Construction Function:
Filing-Records Management Salary:  Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality:
Any Job Type: Full-time

The Document Controller will maintain the integrity and traceability of project information within a fast-moving construction environment. Using Aconex as the primary document management platform, the role will control how drawings, technical submissions, correspondence, approvals, records, and revisions move between project participants. Accurate document administration will help engineering and construction teams work from current information while preserving the audit trail required for project governance and compliance.

• Administer project documentation through Aconex and maintain an accurate, structured, and searchable electronic filing environment.
• Register, classify, index, file, and retrieve construction and technical records according to established document control procedures.
• Manage document workflows covering submission, review, approval, distribution, revision, and final recording.
• Monitor incoming and outgoing documentation and ensure information reaches the correct project stakeholders within required timelines.
• Maintain rigorous revision and version control to prevent superseded documents from being used during project execution.
• Coordinate with contractors, consultants, engineers, and project teams to obtain required documentation and resolve outstanding submissions.
• Review document metadata and records for completeness, consistency, and correct classification before processing.
• Perform accurate data entry and maintain registers covering drawings, correspondence, submissions, approvals, and other controlled records.
• Track document status and highlight overdue reviews, approvals, responses, or incomplete workflow actions.
• Identify discrepancies between document registers, revisions, transmittals, and stored records and coordinate their correction.
• Generate document status reports, registers, summaries, and other information required by project management.
• Support construction coordination by ensuring teams can quickly access current approved project documentation.
• Apply project specifications, document numbering conventions, filing protocols, and regulatory record requirements.
• Respond efficiently to requests for drawings, technical records, correspondence, and supporting documentation.
• Maintain organized repositories throughout the active project lifecycle and support structured document closeout activities.
• Protect confidential and commercially sensitive project information through appropriate access and handling controls.
• Use Microsoft Office applications to prepare registers, reports, trackers, correspondence, and supporting records.
• Support improvements to document control processes where workflow gaps or recurring information-management issues are identified.
• Coordinate documentation priorities in a deadline-driven environment without compromising accuracy or traceability.
• Maintain a complete audit trail of project information and document transactions.

Candidates should have at least 5 years of experience in document control, preferably within a construction supervision consultancy, engineering design consultancy, or comparable project environment. Proven hands‑on Aconex experience on large-scale building or commercial projects is essential. Candidates should understand construction document life cycles, submission and approval workflows, revision control, transmittals, document registers, and technical record management. A degree is…