Administrative Coordinator - Social Science

Administrative Coordinator
- Social Science Job Snapshot Role:
Administrative Coordinator
- Social Science

Location:

Abu Dhabi, UAE Industry: Higher Education Function:
Administrative

Experience:

2 years of office experience Job Type: Full Time Position Overview New York University Abu Dhabi is seeking an Administrative Coordinator to support the Social Science division in Abu Dhabi, UAE. Reporting to the Associate Dean of Administration and Planning, the role provides high-level administrative and program coordination for faculty, postdoctoral associates, instructors, and researchers. The position covers faculty support, financial administration, seminar and conference coordination, onboarding, communications, event planning, and day-to-day divisional operations.

Job Details Country: UAE City:
Abu Dhabi Industry: Higher Education Function:
Administrative Salary:
Not disclosed Gender: No Preference Candidate Nationality:
Not specified Job Type: Full Time Work Arrangement:
On-site

• Provide high-level administrative support to Social Science faculty.
• Coordinate administrative and program support activities, particularly at the program level.
• Support internal and external divisional communications.
• Assist with faculty finance processes related to research account travel and spending.
• Prepare expense reimbursements and payments to vendors and individuals.
• Complete ePro data entry, follow up on purchase orders, and support general budget tracking.
• Assist with social media and media outreach activities.
• Coordinate mail services, supply ordering, divisional calendars, communications, visitor assistance, and room reservations.
• Take on new administrative assignments and support the Manager and Assistant Dean with large or complex projects when required.
• Provide operational cover when other administrative staff are on leave.

The Administrative Coordinator will support seminar activities for at least one Social Science program. Responsibilities include coordinating with seminar conveners and external guests, arranging travel, organizing meeting schedules, tracking budgets, and managing general guest hosting. The role will serve as a key administrative contact for faculty seminar conveners and requires a strong understanding of relevant budget and travel policies, with the ability to communicate requirements clearly and operate with minimal supervision.

• Travel arrangements.
• Catering.
• Pre-event administrative preparation.
• On-site event support.
• Budget tracking.
• Post-event evaluation and follow-up.

• Coordinate onboarding and off-boarding for new and visiting faculty and staff.
• Manage recurring planning cycles for incoming and outgoing faculty every seven weeks, including J-Term and Summer periods.
• Support academic onboarding activities alongside administrative onboarding.
• Develop familiarity with NYU teaching software, academic processes, and course schedules.
• Provide practical information and administrative assistance to new joiners.

Working closely with the Manager, the Administrative Coordinator will support planning and delivery of the Social Science Conference Series and other special events.

Responsibilities include coordinating the annual planning of at least four conferences per year and managing:

• Travel arrangements.
• Catering.
• Pre-event administrative preparation.
• On-site event support.
• Budget tracking.
• Post-event evaluation and follow-up.

Candidates must hold a Bachelor 's degree and have:

• At least 2 years of office experience.
• Experience delivering a high level of customer service.
• Strong written and oral communication skills in English.
• Ability to work collegially and flexibly within a…