Travel Executive​/Administrator

Job description

To manage and coordinate all aspects of global business travel for Vogue Sourcing, ensuring employees have everything required to travel efficiently, compliantly and cost-effectively.

The role acts as the single point of contact for travel bookings, visas, documentation, travel funds, mobile connectivity and travel compliance. This aligns with Vogue's travel request, approval, booking and cost tracking processes described in the travel management documentation.

Key Responsibilities:

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Coordinate end-to-end travel arrangements including flights, hotels, transfers and travel itineraries.

Manage visa applications, invitation letters, supporting documentation and travel compliance requirements.

Maintain employee passport records, visa expiry dates and travel eligibility documentation.

Arrange travel advances, foreign currency, company card requirements and reconciliation of travel expenses.

Procure and manage eSIMs, roaming packages, mobile connectivity and travel technology requirements.

Ensure all travellers have the correct documentation, insurance and emergency contact information before departure.

Manage travel approvals and booking workflows in line with company policy.

Maintain global travel calendars and travel tracking systems.

Liaise with embassies, visa agencies, travel providers, airlines and hotels.

Support employees during travel disruptions, cancellations or emergency situations.

Produce travel reports, dashboards and management information on travel spend and activity

• Previous experience in travel coordination,
• Strong organisational and planning skills.
• Excellent attention to detail and ability to manage multiple bookings simultaneously.
• Proficient in Microsoft Office, Outlook and reporting tools.
• Commercially aware with a focus on cost control and service delivery.
• Strong communication skills with the confidence to deal with employees and senior management.