Administration Assistant - School Operations

Job Snapshot

• Role:
  Administration Assistant
  - School Operations
• Location:
  
  Abu Dhabi Emirate, United Arab Emirates
• Industry: Primary-Secondary Education
• Function:
  Administrative Support
• Experience:
  
  Minimum 2 years of experience in a similar administrative role
• Job Type: Not specified
• Start Date:
  
  Academic Year

Position Overview

Aldar Education is seeking an Administration Assistant
- School Operations for Yasmina British Academy in Abu Dhabi Emirate, United Arab Emirates, for the  Academic Year. The role provides administrative and operational support across school functions, including meeting coordination, confidential office duties, housing documentation, procurement processes, financial tracking, transportation coordination, and data management. The successful candidate will work closely with internal stakeholders while maintaining accurate records, professional communication, and efficient administrative processes.

• Country:
  United Arab Emirates
• City:
  Abu Dhabi Emirate
• Industry: Primary-Secondary Education
• Function:
  Administrative Support
• Salary:
  Not disclosed
• Gender: No Preference
• Candidate Nationality:
  Not specified
• Job Type: Not specified

The Administration Assistant will support the effective day-to-day administration of Yasmina British Academy. The position requires strong organizational ability, accurate record keeping, confident use of digital systems, and effective coordination with colleagues and other stakeholders. The role also involves supporting procurement and housing administration, maintaining financial records, managing documentation, and assisting with operational requirements such as transportation for school activities.

• Attend administration meetings and accurately prepare meeting minutes and action points.
• Perform a range of secretarial and general office duties.
• Handle confidential information and administrative tasks professionally.
• Raise purchase requisitions relating to staff housing and follow up on associated purchase orders.
• Create Goods Receipt Notes upon receipt of goods.
• Oversee and provide guidance on the collection of staff housing documentation.
• Support documentation requirements relating to Tawtheeq and utility registration.
• Assist with tracking payables and receivables to support accurate financial records.
• Coordinate with relevant stakeholders to assess and confirm transportation requirements for field trips.
• Maintain accurate administrative and operational records.
• Participate in training sessions relevant to the role.
• Perform additional duties assigned by the line manager.

• Maintain organized and accurate data across relevant school systems.
• Support data management and reporting requirements.
• Work confidently with complex spreadsheets and administrative records.
• Use Microsoft Excel for data management, including macros and dashboards where required.
• Support document and information management through Office 365, SharePoint, and Microsoft Forms.
• Follow established administrative processes and ensure documentation is completed accurately and on time.

• Support the preparation and tracking of purchase requisitions.
• Follow up on purchase orders and related procurement documentation.
• Process Goods Receipt Notes following receipt of goods.
• Assist with monitoring payables and receivables.
• Maintain accurate records to support financial and procurement processes.
• Apply basic ERP and procurement knowledge when completing assigned administrative tasks.

• Diploma or bachelor 's degree.
• Minimum 2 years of experience in a similar administrative role.
• Previous experience in data management.
• Basic knowledge of ERP and procurement processes.

• Experience working in a similar…