Administrative Officer – Government Claims Affairs

Job description Introduction:

The Government of Dubai Legal Affairs Department (the "Department") seeks to recruit qualified personnel to provide administrative support at the Government Claims Section, in accordance with approved regulations and procedures.

• Copying and typing legal and administrative documents, including notifications, internal memoranda, and legal opinion memos, and archiving these in accordance with approved procedures.
• Ensuring all actions taken on cases are archived on the Case Management System (Tawtheeq), and closing completed cases in accordance with the Department's established procedures.
• Coordinating and scheduling meetings related to the Section's workflow, and drafting minutes of meetings.
• Providing administrative support to Legal Counsels in the Government Disputes and Claims Directorate, to ensure that tasks are completed with the requisite precision and quality.
• Preparing and updating the database pertaining to the Government Claims Section's work, in accordance with applicable procedures and instructions.

• Using Tawqeet to upload and log all tasks and duties completed by the employee on a daily basis, in accordance with applicable requirements.
• Preparing a weekly report of all cases assigned to the employee and the actions taken thereon, as per applicable instructions.
• Complying with all the Department’s working procedures concerning the Case Management System ("Tawtheeq").
• Complying with the Department's approved information security policies.
• Adhering to all circulars issued by the Department regarding attendance, to ensure the accomplishment of assigned tasks with the requisite timeliness, quality, and efficiency.

• Bachelor's degree in Business Administration or equivalent.
• A minimum of two (2) years of practical experience in the administrative field.

• Familiarity with the laws and legislation of the Emirate of Dubai, and the ability to draft official correspondence.
• Analytical thinking and deductive reasoning, along with research and information-gathering skills, precision, and strong attention to detail.
• Effective communication skills, teamwork, and professional customer service delivery.
• Time management, planning, and organizational skills, with sound decision-making capabilities and the ability to perform under pressure.
• Creativity, innovation, and organizational awareness.
• Proficiency in computer applications, and fluency in Arabic and English (reading, writing, and speaking).