Legal Executive Assistant

Responsibilities

• Manage attorneys diaries schedules meetings lunches dinners and related arrangements
• Coordinate complex travel requirements including flights accommodation visas and transfers
• Provide comprehensive document and administrative support including drafting formatting amending printing scanning binding filing and managing document versions
• Handle telephone enquiries messages reception and visitor arrangements including meeting room preparation and switchboard support
• Support billing and financial administration including prebills invoices time recording expense claims invoice requests and petty cash reports
• Assist with new client and matter openings including collecting required KYC documentation and maintaining client records
• Maintain client development records and events in Inter Action
• Provide secretarial cover and additional administrative support to partners and attorneys when required
• Undertake other reasonable duties related to the role as required

• Minimum of 5 years current experience in a major UK or US law firm, preferably in a legal secretarial or executive support role.
• Strong organisational, communication and time-management skills, with the ability to prioritise, multitask and meet tight deadlines.
• Proactive, professional and approachable, with strong attention to detail, discretion and the ability to work independently and collaboratively.
• Fluent in written and spoken English.
• Good knowledge of legal administrative procedures and willingness to develop and enhance secretarial skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook), Windows and Adobe Acrobat DC Pro.
• Experience with legal and professional support systems, including iManage, Expert Time, Chrome River, Workshare and Inter Action, as well as Word templates and numbering tools.
• Flexible and willing to work additional hours when required.

Key Demographic Requirements - applicants must be:
Based in UAE