Internship - Project Coordinator

The Project Coordinator Intern will support the project and operations teams with day-to-day project coordination, invoicing, documentation, and administrative activities. The role will provide practical exposure to project management processes, with a strong focus on ensuring timely and accurate project invoicing and maintaining project records.

• Support the preparation and submission of project invoices in line with contractual requirements and agreed billing schedules.
• Coordinate with Project Managers to collect timesheets, supporting documents, purchase orders, and other information required for invoicing.
• Maintain and update project invoicing trackers and monitor pending invoices.
• Follow up internally on invoice approvals and resolve missing or incomplete documentation.
• Assist in tracking invoiced amounts against project budgets, purchase orders, and contract values.
• Coordinate with Finance and Project teams regarding invoice status and any required corrections.

• Provide day-to-day administrative and coordination support to Project Managers.
• Maintain project documentation, trackers, schedules, and records.
• Assist in coordinating project meetings and maintaining action trackers.
• Support the preparation of project status reports and management updates.
• Ensure project files and supporting documents are properly maintained and easily accessible.
• Coordinate with different departments, including Operations, Finance, HR, and Administration, as required.

• Currently pursuing or recently completed a Bachelor’s degree in Business Administration, Project Management, Engineering Management, or a related field.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Good communication and coordination skills.
• Ability to follow up effectively and work with multiple stakeholders.
• Organized, proactive, and willing to learn.