Assistant Officer - Administration

Office assistants handle organizational and clerical support tasks. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs.

• Maintain and update FM administrative records, trackers, and databases.
• Support preparation of reports, presentations, letters, forms, and other documents.
• Coordinate with site teams regarding work orders, maintenance activities, and service requests.
• Track attendance, staff deployment, assets, PPM schedules, complaints, and operational requests.
• Follow up on pending tasks and ensure timely updates from relevant teams.
• Assist with procurement-related documentation and administrative processes.
• Maintain proper filing and documentation for audits and compliance requirements.
• Coordinate meetings, appointments, and internal communications.
• Support client reports and other Facilities Management documentation.
• Perform other administrative duties assigned by the management.

• UAE National with valid Family Book.
• Diploma or Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Fresh graduates are welcome to apply.
• Good communication skills in Arabic and English.
• Basic to good knowledge of MS Office, particularly Word and Excel.
• Strong organizational and coordination skills.
• Attention to detail and ability to maintain accurate records.
• Ability to work independently in a remote/hybrid environment.
• Willingness to learn Facilities Management operations and administrative processes.