Admin Officer – Cultural Foundation
Job Description & How to Apply Below
- Provide day-to-day administrative and operational support to the Cultural Foundation.
- Coordinate meetings, appointments, schedules, correspondence, and official documentation.
- Assist in planning, organizing, and coordinating cultural events, exhibitions, workshops, festivals, and community activities.
- Coordinate with internal departments, government entities, suppliers, contractors, artists, guests, and other stakeholders.
- Prepare event-related documents, schedules, reports, attendance records, and presentations.
- Support event logistics, including venue arrangements, invitations, registrations, materials, and on-site coordination.
- Maintain accurate records, files, databases, and administrative documents.
- Draft and prepare letters, emails, reports, minutes of meetings, and other official communications.
- Assist with procurement, quotations, invoices, and coordination with suppliers when required.
- Ensure administrative activities are carried out in accordance with organizational policies and procedures.
- Provide support to management and other departments as required.
- Handle confidential information with discretion and professionalism.
- Perform other administrative duties assigned by management.
- Experience working with a cultural foundation, cultural organization, events company, government entity, or similar organization is preferred.
- Good knowledge and understanding of UAE culture, heritage, traditions, and local practices.
- Proven experience in event coordination and administration.
- Fluent Arabic speaker with strong verbal and written communication skills.
- Good command of English.
- Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
- Strong organizational and coordination skills.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy.
- Event planning and logistical coordination.
- Ability to manage multiple tasks and deadlines.
- Professional and culturally sensitive approach.
- Strong documentation and reporting skills.
- Ability to work effectively with diverse stakeholders.
- Discretion and confidentiality.
- Team-oriented and proactive attitude.
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