Admin officer

Job Description:

The Admin Officer will ensure smooth coordination of day-to-day activities, meetings, travel, site visits and operational requirements. The role will manage onboarding, access and security‑related processes for employees, visitors and contractors, working closely with Security, Facilities and other internal teams. It will also coordinate documentation, records, government/PRO processes, procurement requests and invoice follow‑up, ensuring tasks are tracked through to completion.

The ideal candidate will bring strong organizational skills, attention to detail and discretion, with around 5 years of administrative experience, preferably within a regulated, industrial, manufacturing or defense environment.

• Provide administrative support to the leadership team (calendar management, meeting logistics, travel arrangements and site visits)
• Coordinate onboarding and access processes for new hires, visitors and contractors, including gate passes, security clearances and site access requests
• Support security‑related administrative activities, ensuring compliance with internal procedures and coordination with Security and Facilities teams
• Maintain records and doc. repositories as a single source of truth, ensuring version control, naming standards and proper filing
• Liaise with PRO and Government Affairs functions for routine administrative processes (permits, documentation follow‑up, submissions where applicable)
• Support purchase requisitions and invoice follow‑up, coordinating with Finance/Procurement and tracking status to closure
• Coordinate office supplies, facility requests and general site administrative needs, ensuring timely resolution and clear communication
• Prepare basic reports, trackers and presentations (attendance, onboarding status, actions, schedules) as required by leadership
• Ensure professional communication and smooth coordination with internal EDGE departments and external stakeholders (vendors, visitors, service providers)

• 5 years in administrative roles, preferably supporting operations or defense/industrial/manufacturing environments
• Experience coordinating site access, gate passes or security‑related administrative processes
• Exposure to PRO activities and/or government affairs documentation is a plus
• Familiarity with internal corporate processes within EDGE Group or similar regulated organizations preferred
• Proficiency with Microsoft Office tools (Outlook, Excel, PowerPoint, Teams)
• Ability to handle confidential information with discretion and professionalism
• Strong organizational skills and ability to work independently