Senior Administration & Operations Associate

Pnyx Hill is a rapidly scaling international boutique advisory firm specializing in Strategy, Governance, Risk, and Compliance (GRC). We support organizations operating in regulated industries including financial services, digital assets, Web3 and blockchain, insurance, healthcare, and technology.

Drawing inspiration from the historic Pnyx Hill in Athens, our firm is built on the principles of strategic clarity, disciplined execution, and long-term partnerships.

Headquartered in Abu Dhabi, UAE, with a growing presence in Dubai, Astana, Nicosia, Athens, and other emerging markets, Pnyx Hill connects dynamic jurisdictions to deliver seamless advisory experiences across borders.

We are dedicated to helping organizations achieve sustainable growth, manage regulatory and reputational risk, and execute strategic objectives through high-impact advisory services.

The Senior Administration & Operations Associate is responsible for ensuring the smooth day-to-day operation of the Pnyx Hill Cyprus office while supporting the Group’s administrative, operational, people administration, and executive support activities.

This is a hands-on execution role requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

The successful candidate will oversee office administration, facilities coordination, people administration, CRM administration support, invoicing administration, vendor management, and executive support activities, ensuring the office operates efficiently and professionally at all times.

The role acts as the primary owner of the Cyprus office’s administrative operations and works closely with the Head of Administration & People, Chief of Staff, Finance, IT, Corporate Secretariat, and the wider leadership team across the Group.

Office Administration & Operations

• Manage the day-to-day administrative operations of the Cyprus office, ensuring a professional, organized, and efficient working environment.
• Act as the primary owner of Cyprus office administration and support activities.
• Coordinate office maintenance, cleaning, repairs, and facilities-related matters.
• Manage meeting rooms, office calendars, visitor arrangements, and workspace bookings.
• Ensure meeting rooms are prepared for internal meetings, client meetings, workshops, and executive sessions.
• Liaise with building management, contractors, and external service providers.
• Monitor office subscriptions, service agreements, maintenance schedules, and renewals.
• Maintain office records, administrative trackers, and operational documentation.
• Support the implementation of Group administrative policies, procedures, and operational standards within the Cyprus office.

Administration & Executive Support

• Provide day-to-day administrative support across the business.
• Provide administrative support to members of the Executive Team as required.
• Coordinate document preparation, printing, scanning, filing, and record management.
• Support signature coordination and physical document handling where required.
• Support the preparation and coordination of meetings, presentations, reports, and business documentation.
• Coordinate travel arrangements, meeting logistics, and scheduling when required.
• Assist with administrative follow-up on actions arising from meetings and ongoing work streams.
• Support ad-hoc operational and administrative projects assigned by the Head of Administration & People, Chief of Staff, or leadership team.
• Act as a central administrative point of contact between the Cyprus office and other Group offices when required.

People Administration & HR Support

• Coordinate employee onboarding and offboarding administration.
• Maintain employee records, personnel files, and HR documentation in accordance with internal policies and applicable requirements.
• Coordinate employment contracts, amendments, confirmations, and employee-related documentation.
• Maintain leave records, attendance records, and employee administration trackers.
• Support employee benefits administration, including medical insurance and related documentation.
• Coordinate interview scheduling, candidate communications, and onboarding logistics.
• Maintain people’s administration records and employee databases.
• Support the Head of Administration & People with administrative HR tasks and documentation as required.

Note: This role is responsible for HR administration and employee records…