Executive Assistant

We're looking for an exceptional Executive Assistant for our CMO to help manage and streamline both my personal and professional life.

This is not a traditional administrative assistant role.

I'm looking for someone who is highly organized, proactive, resourceful, tech-savvy, and capable of taking ownership of projects from start to finish.

You’ll work directly with me across a wide range of responsibilities, from managing personal affairs, international travel and household operations to coordinating business matters, overseeing projects, and building AI-powered systems that make everything run more efficiently.

The ultimate goal is simple: I should be able to mention something once and trust that it gets done.

I don't want someone who simply manages a to-do list. I want someone who anticipates problems, finds solutions, follows through relentlessly, and makes my life significantly easier.

This role offers a unique opportunity to work closely with an entrepreneur across multiple businesses, personal projects, investments, and international activities.

• Own and manage my calendar, appointments, meetings, and daily priorities.
• Coordinate schedules across multiple time zones.
• Anticipate scheduling conflicts and proactively resolve them.
• Prepare concise daily briefings, weekly priorities, and follow-up reports.
• Protect my time by helping prioritize commitments and manage competing demands.

• Oversee household administration, staff coordination, maintenance, and bills.
• Arrange personal appointments, wellness treatments, reservations, and lifestyle services.
• Manage personal purchases, deliveries, errands, and general logistics.
• Research and coordinate service providers, recommending and implementing the best solutions.
• Ensure day-to-day personal matters run smoothly with minimal involvement from me.

• Plan and coordinate international travel, including flights, accommodation, transfers, visas, and itineraries.
• Organize restaurant reservations, experiences, and special arrangements.
• Manage last-minute changes, cancellations, and unexpected travel issues.
• Anticipate potential problems and ensure seamless travel experiences.

• Liaise with lawyers, accountants, banks, agencies, consultants, contractors, and other external partners.
• Coordinate administrative matters involving banking, tax, investments, foundations, and international entities.
• Track projects, deadlines, deliverables, and outstanding decisions.
• Prepare meeting agendas, capture action items, and follow up until completion.
• Take ownership of special projects and drive them forward independently.

• Assist with developing and managing my personal brand.
• Research and coordinate PR agencies, media opportunities, and partnerships.
• Support potential social media and content projects.
• Coordinate content production, filming, editing, and external creative teams where required.

This is an important and exciting part of the role.

I'm looking for someone who is enthusiastic about AI and technology and wants to build a highly efficient personal operating system.

You’ll help:

• Implement AI tools and automation to streamline everyday workflows.
• Build centralized systems for tracking tasks, projects, deadlines, and follow-ups.
• Explore ways to connect email, calendars, Slack, meeting notes, and other information sources.
• Use AI to generate summaries, identify action items, and improve productivity.
• Continuously find opportunities to automate repetitive work and improve how we operate.

You don't need to be…