Office Manager

Job in Abu Dhabi, UAE/Dubai

Listing for: Confidential

Full Time position
Listed on 2026-10-13

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Office Manager, Business Administration
Business
Office Administrator/ Coordinator, Administrative Management, Office Manager, Business Administration

Salary/Wage Range or Industry Benchmark: 201000 - 335000 AED Yearly AED 201000.00 335000.00 YEAR

Key responsibilities:

Set up and manage daily operations for a new office, including reception coordination, meeting-room readiness, visitor arrangements, mail and courier handling, supplies, and general office services.
Coordinate workplace logistics for leadership meetings, internal events, onboarding activities, and external stakeholder visits.
Act as the first point of coordination for facilities, maintenance, cleaning, security access, pantry, stationery, equipment, and other workplace service providers.
Maintain office administration records, supplier contacts, access lists, asset logs, seating plans, service requests, and operating procedures in an accurate and auditable manner.
Partner with HR, Operations, Procurement, Finance, IT, and the CEO Office to ensure office needs, employee services, invoices, approvals, and support requests are handled efficiently.
Support travel, accommodation, hospitality, and event logistics where required, ensuring appropriate controls, cost discipline, and confidentiality.
Identify service gaps and continuously improve office routines, standards, and response times as the bank scales from launch into steady-state operations.
Manage the team of Executive Assistants (3-4): hiring, onboarding and performance management; acts as a point of escalation where there are issues.
Use AI-enabled scheduling, workflow, and service-request tools to automate routine office administration, track requests, and improve responsiveness across the workplace.
Help build an AI-native office operating model by promoting digital records, self-service processes, data-driven vendor performance tracking, and practical automation of repetitive administrative tasks.

Required Experience &

Skills:

8+ years in office management, workplace services, administration, or executive support within banking or financial services, including leadership or coordination of an office administration team.
Deep expertise across office operations, procurement and vendor management, facilities administration, visitor management, meeting logistics, records management, and executive-level stakeholder support.
Proven record building office routines, service standards, supplier processes, and administrative controls in a regulated environment.
Strong understanding of UAE workplace expectations, confidentiality requirements, health and safety practices, procurement controls, and financial-services operating discipline.
Is able to think beyond delivering manual office administration processes, brings experience of automated or AI-enabled office management services; advanced workplace service and vendor performance analytics.
Candidates must be based in the UAE;
Abu Dhabi is preferred.

Qualifications:

(Preferred)

Bachelor’s degree in business administration, office management, hospitality, facilities management, or a related discipline preferred.
Professional certification in office administration, facilities management, project coordination, health and safety, or procurement administration is an advantage.
Strong proficiency with modern workplace productivity tools, digital workflow platforms, records management systems, and collaboration technologies.