Office Administrator & HR

The Office Administrator / HR Support is responsible for providing comprehensive administrative and operational support to the Human Resources department while ensuring the efficient day-to-day management of office administrative functions. This role requires a highly organized, detail-oriented, and professional individual capable of handling confidential information, coordinating administrative processes, and delivering exceptional internal support. The position plays a key role in maintaining smooth office operations, supporting employee lifecycle activities, and ensuring compliance with company policies and administrative procedures.

Provide comprehensive administrative support to the Human Resources department, ensuring the efficient execution of daily HR and office administrative functions.

Serve as the first point of contact for visitors, clients, and employees by managing front office operations, including reception, telephone calls, emails, courier services, and official correspondence in a professional manner.

Maintain accurate, confidential, and up-to-date employee records, and prepare employment-related documentation.

Support the end-to-end employee lifecycle by coordinating recruitment activities, interview scheduling, onboarding, induction, and offboarding processes.

Maintain organized filing systems, document control procedures, and HR records while preparing routine reports and ensuring the accuracy and integrity of administrative documentation.

Coordinate general office administration by managing office supplies, procurement requests, facility-related requirements, meeting arrangements, travel bookings, accommodation, and other administrative logistics to ensure the smooth operation of the office.

Ensure compliance with company policies, administrative procedures, and confidentiality requirements while performing additional HR and administrative responsibilities as assigned by management.

Qualifications

Bachelor's degree or Diploma in Human Resources, Business Administration, Office Administration, or a related discipline.

2–4 years of relevant experience in office administration and HR support, preferably within the UAE.

Working knowledge of UAE Labour Law and HR administration processes is an advantage.

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Experience with HRMS or ERP systems is preferred.

Excellent verbal and written communication skills in English.

Strong organizational, multitasking, and time management abilities.

Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.