Female Executive Assistant to CEO

This is a position of significant responsibility and trust requiring an individual with exceptional judgment discretion communication skills and the ability to operate effectively in a fast-paced executive environment The successful candidate will serve as a trusted partner to the CEO ensuring seamless executive operations effective communication timely follow-ups and efficient coordination between senior leadership school management and external stakeholders

• Provide comprehensive executive and administrative support to the CEO ensuring effective management of daily priorities and strategic commitments
• Manage the CEO’s calendar appointments meetings travel arrangements and executive correspondence
• Act as a central coordination point between the CEO senior leadership school principals department heads and external stakeholders
• Prioritize competing demands anticipate executive requirements and proactively resolve scheduling and operational challenges
• Support the CEO in monitoring strategic initiatives organizational priorities and key management decisions
• Draft review and coordinate professional correspondence executive communications presentations and official documents
• Liaise professionally with board members senior executives government authorities business partners and other stakeholders
• Ensure timely communication and information flow between the CEO’s office and various departments
• Handle sensitive and confidential matters with the highest level of professionalism integrity and discretion
• Organize executive meetings leadership discussions and strategic planning sessions
• Prepare meeting agendas briefing notes presentations reports and supporting documentation
• Record accurate minutes of meetings document key decisions and maintain structured action trackers
• Follow up with relevant departments to ensure the timely execution of CEO directives and management decisions
• Monitor deadlines outstanding actions and critical deliverables escalating delays when necessary
• Coordinate cross-functional projects and initiatives involving multiple school branches and departments
• Consolidate management reports operational updates and performance information for executive review
• Maintain organized and secure executive records documentation and correspondence
• Identify opportunities to improve executive office efficiency communication processes and administrative workflows
• Assist with special projects confidential assignments and other strategic responsibilities delegated by the CEO

• Bachelor’s degree in Business Administration Management Communications or a related discipline
• Minimum nbsp years of relevant experience preferably including substantial experience as an Executive Assistant to a CEO Managing Director or other C-level executive
• Previous experience supporting senior leadership within the UAE preferably in the education sector or a multi-entity organization is highly desirable
• Proven ability to manage complex executive schedules high-level correspondence and confidential information
• Excellent command of written and spoken English with exceptional business communication and professional drafting skills

The Ideal Candidate We are looking for more than a traditional administrative assistant . The ideal candidate will be a highly capable executive professional who demonstrates:

Executive Presence: A polished, confidence, this line maybe truncated. Exceptional Discretion:
Absolute integrity and confidentiality when handling sensitive executive and organizational matters.

Proactive Thinking:
The ability to anticipate requirements, identify potential challenges, and take initiative without constant supervision.

Outstanding Organization:
Excellent prioritization, multitasking, and time-management capabilities.

Strong Follow-Through: A results-oriented mindset with the ability to ensure management decisions translate into timely actions.