Executive Assistant to Group CEO

Company:
Neo Fort Holding

Location:

Abu Dhabi, UAE

Employment Type:

Full-time | On-site

Experience:

4–6+ years

Reports To:

Group CEO

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative, operational, and personal support to the Group CEO of a diversified private investment and holding group.

The ideal candidate will be comfortable managing executive schedules, coordinating meetings, handling correspondence on behalf of the CEO, drafting professional documents, and preparing executive presentations and meeting materials.

This individual must demonstrate excellent judgment, strong communication skills, attention to detail, and the ability to independently manage multiple priorities in a fast-paced executive environment.

• Manage the Group CEO's calendar, appointments, meetings, travel arrangements, and daily priorities.
• Screen, prioritize, draft, and respond to emails, correspondence, and document requests on behalf of the CEO, within delegated authority.
• Prepare executive presentations, PowerPoint slides, reports, meeting notes, and professional documents.
• Assist the CEO with meeting preparation, including agendas, briefing materials, background information, and supporting documentation.
• Organize and maintain confidential records, files, and executive correspondence.

• Liaise with senior executives, management teams, business partners, and external stakeholders.
• Coordinate meetings and communications across the Group's portfolio companies.
• Track action items, management instructions, deadlines, and outstanding matters.
• Follow up proactively with relevant parties to ensure timely execution of assigned tasks.
• Prepare concise summaries, progress updates, and meeting minutes for the CEO.

• Act as a key point of contact for the CEO's office, ensuring professional and timely communication.
• Coordinate business travel, executive engagements, and logistical arrangements.
• Support selected personal appointments and administrative requirements as needed.
• Anticipate the CEO's needs, manage competing priorities, and resolve routine administrative matters independently.
• Maintain strict confidentiality and discretion in all business and personal matters.

• Minimum 4–6 years of experience as an Executive Assistant or Personal Assistant supporting a CEO, Chairman, or senior executive.
• Previous experience within a family office, investment group, holding company, or diversified business environment is preferred.
• Excellent written and verbal communication skills in English;
  Arabic is an advantage.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and digital productivity tools.
• Strong business writing, document drafting, and presentation preparation skills.
• Exceptional organizational, multitasking, and time-management abilities.
• Ability to handle executive correspondence professionally and independently.
• Strong interpersonal skills and a polished, professional demeanor.
• High level of discretion, integrity, confidentiality, and reliability.
• Proactive, resourceful, adaptable, and capable of working with minimal supervision.

We are looking for someone who goes beyond traditional administrative support — a dependable, solution-oriented professional who can anticipate needs, take ownership of responsibilities, communicate effectively on behalf of the CEO, and ensure priorities are followed through to completion.

Applications will be treated with strict confidentiality.