Document Controller - Project Records

Document Controller
- Project Records

Location:

Abu Dhabi Emirate, United Arab Emirates

Industry: Civil Engineering

Function:
Filing-Records Management

Experience:

Minimum 5 years of document control experience

Job Type: Full-time

Document Controller
- Project Records in Abu Dhabi Emirate, United Arab Emirates is a Civil Engineering opportunity for an organized documentation professional who can manage project records, transmittals, electronic filing, document tracking, and controlled information flow across engineering and construction teams. This role supports Parsons Corporation by ensuring that project documents are registered, distributed, reviewed, approved, stored, and reported in line with established procedures and client requirements.

Country:
United Arab Emirates

City:
Abu Dhabi Emirate

Industry: Civil Engineering

Function:
Filing-Records Management

Salary:  Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality:
Any

The Document Controller
- Project Records will maintain accurate document control processes for a project or department, helping project teams work from current, traceable, and properly approved information. The position plays a key role in reducing documentation errors, supporting audit readiness, improving coordination between engineering and construction stakeholders, and keeping project records accessible, secure, and compliant throughout the project lifecycle.

• Coordinate the flow of controlled documents between project operations, engineering disciplines, construction teams, suppliers, consultants, and department groups.
• Process project documents through defined review, approval, distribution, filing, and close-out procedures.
• Maintain document numbering systems, approval workflows, signature requirements, revision controls, and distribution rules according to project requirements.
• Receive, register, track, monitor, and update documents using approved electronic document management systems.
• Prepare document logs, transmittals, registers, status reports, review trackers, and other project documentation reports as required.
• Use Asite to manage documentation workflows, submissions, comments, approvals, document history, and controlled project communication.
• Scan, upload, index, and store documents electronically to support accurate retrieval and long-term record management.
• Maintain project databases and ensure information is entered accurately, consistently, and within required timelines.
• Expedite document reviews, signatures, approvals, and release of supplier and internally produced documents.
• Support data distribution schedules based on client, project, department, supplier, and consultant requirements.
• Assist junior document control staff with project-specific procedures and daily document control activities.
• Perform related administrative tasks such as typing, filing, call handling, messenger coordination, and general office support when required.
• Work closely with project personnel and management to resolve document status issues, missing information, delayed approvals, and record discrepancies.
• Contribute to a deadline-driven project environment by maintaining accurate, timely, and well-organized documentation.

• Degree or diploma in a related discipline.
• Minimum 5 years of document control experience within an engineering design, consulting, construction, or infrastructure project environment.
• Strong understanding of document control workflows, project records, revision control, transmittals, approvals, and document distribution procedures.
• Hands-on experience using Asite for electronic document management is required.
• Working…