Assistant Administration Document Control Manager

Wynn Al Marjan Island is currently seeking an strong Assistant Administration Document Control Manager strong to join the resort s strong Facilities amp Engineering Administration strong strong team strong The primary duties and responsibilities of this role are Supports technical office general administration assist in proof reading drafting compilation and formatting reports presentations and briefing documents Administers the process of accounts payable invoices and assists with financial forecasting Streamline day-to-day administrative and documentation procedures for the engineering and facilities department optimizing workflows and efficiency Maintains registers for inspection scheduling warrantee exploration permits calibrations certificates and statutory compliance documentation Civil Defense EPDA and OSHAD DCD Management oversite of material resources acquisition service contract commercial compliance SLAs and the procurement of technical supplies Coordinate document submissions from vendors and contractors including RAMS Permit to Work service reports and inspection certificates Manage the full document control lifecycle including creation formatting revision control distribution and secure archiving Maintain master registers for all F amp E documents policies SOPs risk assessments drawings O amp M manuals compliance records and contractor submissions Ensure proper versioning naming conventions transmittal control and approval workflows aligned with Wynn standards Track document reviews outstanding revisions and coordinate approvals with Directors and suppliers contractors and service providers Support creation formatting and consistent branding of all department documents Digital Filing amp Information Systems Maintain structured digital filing systems across shared drives and document management platforms Ensure documents are indexed correctly for rapid retrieval Conduct periodic audits to ensure documents are current compliant and aligned with operational needs

The ideal candidate for this position will have the following experience and qualifications:
High school diploma required; diploma or certification in document control, administration, or information management preferred. Experience as a document controller or strong administrative management process, task coordination, planning ideally in engineering, construction, or facilities. Proficiency in Microsoft Office Suite and Collaboration WEB Platforms (SharePoint). Strong organizational skills with meticulous attention to detail. Ability to manage multiple priorities while maintaining confidentiality.