Executive Assistant

Job Summary:

We are seeking a highly organised, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to the CEO and other C‑suite executives. The role involves managing executive schedules, coordinating business operations, overseeing strategic projects, tracking key initiatives, and ensuring the effective execution of management priorities.

The ideal candidate will have excellent organisational and communication skills, strong project management capabilities, and the ability to handle confidential information while managing multiple priorities in a fast‑paced business environment. Experience working with senior leadership and coordinating cross‑functional projects across multiple departments or locations is highly desirable.

• Provide comprehensive administrative and operational support to the CEO and C-suite executives.
• Manage executive calendars, appointments, meetings, business travel, accommodation, and itineraries.
• Prepare meeting agendas, presentations, reports, briefing notes, and minutes of meetings.
• Coordinate internal and external meetings with senior stakeholders, clients, business partners, and government representatives.
• Monitor executive priorities, follow up on pending actions, and ensure timely completion of commitments.
• Handle confidential documents, business correspondence, and sensitive information with the highest level of discretion.

• Coordinate and manage strategic projects assigned by the CEO and other C-suite executives, ensuring alignment with business objectives.
• Develop project plans, timelines, milestones, deliverables, and responsibility matrices.
• Coordinate with department heads and cross‑functional teams to ensure projects progress according to agreed timelines.
• Track project status, identify delays and potential risks, and elevate issues to senior management when required.
• Prepare project progression reports, executive dashboards, presentations, and management updates.
• Follow up on action items arising from executive meetings and ensure accountability among stakeholders.
• Support the implementation of new business initiatives, organisational changes, process improvements, and expansion projects.
• Maintain a centralised tracker for strategic initiatives, management decisions, and outstanding deliverables.
• Ensure effective communication between the executive office and relevant departments to facilitate timely decision‑making and execution.

• Act as a key liaison between the executive office, department heads, employees, clients, and external stakeholders.
• Coordinate cross‑departmental activities and ensure alignment on business priorities.
• Support the preparation of annual business plans, operational reports, and departmental performance reviews.
• Monitor deadlines, approvals, and deliverables requiring executive attention.
• Identify opportunities to improve administrative workflows, reporting processes, and operational efficiency.
• Assist in coordinating business expansion activities, new office setups, and other management‑led initiatives.

• Organise executive leadership meetings, board meetings, management reviews, and strategic planning sessions.
• Prepare presentations, meeting packs, briefing documents, and executive summaries.
• Record key decisions, action points, assigned responsibilities, and deadlines.
• Maintain accurate records of management decisions, contracts, reports, and confidential correspondence.
• Follow up with stakeholders to ensure agreed actions are completed within the specified timelines.
• Support the preparation of business performance…