Administrative Assistant
Job in
Abu Dhabi, UAE/Dubai
Listed on 2026-11-02
Listing for:
Rowad Modern Engineering
Full Time
position Listed on 2026-11-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
- Manage daily office operations to ensure a clean organized and efficient working environment
- Handle all filing systems both digital and physical ensuring documents are accurately stored and easily retrievable
- Prepare and manage correspondence reports and documents
- Coordinate meetings including scheduling agenda preparation and minute-taking
- Manage office supplies inventory and place orders as necessary
- Act as a liaison between the branch office and construction sites for administrative and supply needs
- Coordinate with suppliers and vendors for site-related materials office supplies and services
- Process purchase requests obtain quotations and raise Purchase Orders POs as directed
- Maintain positive relationships with suppliers and track delivery statuses
- Arrange travel accommodation and transportation for staff and visitors as required
- Process travel expenses and reimbursements in line with company policy
- Provide administrative support to marketing initiatives such as preparing promotional materials or coordinating event logistics
- Maintain and update marketing collateral and digital files
- Fulfill all reporting and administrative duties as required by the Head Office HO
- Support the Design amp Construction DC team with document control transmittals and coordination tasks
- Ensure branch activities are in sync with HO directives and standards
- Provide comprehensive administrative support to the branch team including managers and engineers
- Answer and direct phone calls in a professional manner
- Greet visitors and clients creating a positive first impression of the company
- Assist in organizing company events and team activities
- Bachelor’s degree in business administration, Management, or a related field is required.
- 5-10 years of proven experience as an Administrative Assistant or similar role, specifically within the UAE.
- Experience in construction or related industry is a significant advantage.
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