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Job Description & How to Apply Below
We are seeking an experienced Freelance Project Manager for a fixed-term contract based in Abu Dhabi from October to December 2026, with exact dates to be confirmed.
The Project Manager will assist with the planning, coordination and delivery of one specific live event project. Acting as the main link between the client, creative teams, production departments and appointed suppliers, the role will cover concept development, project scheduling, budgeting, procurement, staffing, documentation and on-site delivery.
The successful candidate will take ownership of the complete project lifecycle, ensuring that all creative, technical and operational requirements are delivered safely, accurately, on schedule and within budget while maintaining Evolution’s standards for quality, client service and audience experience.
2.Key Responsibilities
- Manage the assigned project from the initial client briefing and concept-development stages through planning, production, live delivery, dismantling and project closure.
- Prepare and maintain a detailed project schedule covering designs, approvals, procurement, staffing, fabrication, technical production, logistics and on-site delivery.
- Translate the client’s objectives, audience, messaging and scope into clear briefs, proposals, mood boards, guest journeys and practical delivery plans.
- Coordinate with creative, production and third-party teams to develop integrated solutions covering scenic, technical, furniture, branding and site requirements.
- Prepare and manage the project budget, quotations, payment schedules and cash flow while monitoring expenditure, profitability and changes to the agreed scope.
- Act as the primary client contact, establishing clear expectations and maintaining professional communication throughout the planning and delivery process.
- Source, brief and manage third-party suppliers, including preparing scopes of work, reviewing quotations, negotiating costs and monitoring delivery milestones.
- Develop staffing plans, coordinate project resources and ensure that internal teams, freelancers and suppliers are fully briefed on responsibilities and deadlines.
- Prepare and maintain project documentation, including action trackers, status reports, work permits, risk assessments, health and safety records and closure reports.
- Identify potential creative, technical, commercial or operational risks and prepare contingency plans to protect the project schedule, budget and delivery standards.
- Based in Abu Dhabi or able to commute easily to the project site.
- Professional fluency in English, written and spoken.
- Proven experience as a Project Manager or in a similar role within live events, experiential production, exhibitions or temporary event environments.
- Demonstrated experience managing a complete project lifecycle, from client briefing and concept development through on-site delivery and closure.
- Strong understanding of event production processes, including scenic fabrication, technical production, temporary structures, furniture, branding and site operations.
- Practical knowledge of production materials, structural considerations and audio, lighting, video, staging and rigging requirements.
- Strong project scheduling, budgeting, cost estimation, cash-flow management and commercial negotiation skills.
- Experience preparing client proposals, creative briefs, scopes of work, supplier documentation, status reports and project closure records.
- Excellent client-servicing and presentation skills, with the ability to translate feedback into practical and deliverable solutions.
- Proven supplier-management and procurement experience, including sourcing, briefing, negotiating and monitoring third-party contractors.
- Strong leadership and coordination skills, with the ability to manage internal teams, freelancers, suppliers and multiple project stakeholders.
- Proficiency in Microsoft Word, Excel and PowerPoint.
- Ability to work under pressure, manage changing requirements and respond effectively to last-minute adjustments and tight project deadlines.
- Availability for the full freelance contract period from October to December 2026, with exact dates to be…
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