Paralegal, Corporate Governance

The Paralegal, Corporate Governance supports the Corporate Governance team in the administration, coordination, and maintenance of TA'ZIZ's corporate governance framework and related documentation. The role assists in board and shareholder processes, corporate records management, regulatory filings, governance documentation, and stakeholder coordination. The position helps ensure governance activities are properly documented, deadlines are tracked, and records are maintained in line with applicable requirements and internal standards.

While primarily a governance role, the position is not exclusive to governance and also supports broader departmental administration, including tracking of budgets, external legal fees, and engagements with external counsel, document management, internal audit follow-up, maintenance of the departmental risk register, and coordination with the Finance team.

• Assist in maintaining TA'ZIZ's corporate governance framework, governance documents, registers, templates, and related records in line with applicable requirements and internal standards
• Support the preparation, formatting, filing, and controlled distribution of governance policies, procedures, delegations, resolutions, charters, and related documentation

• Track governance-related compliance requirements, filing deadlines, action items, approvals, and status updates, escalating overdue or high-priority matters as required
• Maintain accurate records and supporting documentation to evidence compliance with approved governance processes, policies, and regulatory obligations

• Support the preparation and organization of board, shareholder, and committee meeting materials, including agendas, resolutions, packs, minutes, and action trackers
• Coordinate with internal and external stakeholders to obtain required information, documentation, signatures, and approvals for governance-related matters
• Assist with record keeping in respect of governance, including board and committee minutes, resolutions, decision logs, and registers of decisions and approvals for TA’ZIZ and its group companies
• Assist with liaising with ADNOC to obtain the shareholder approvals required for approval matters, projects, and transactions, and help track the status of approval requests

• Maintain statutory registers, corporate records, entity information, powers of attorney, authorizations, and related governance documentation for TA'ZIZ and relevant entities
• Assist in preparing and submitting corporate and regulatory filings, monitoring filing deadlines, and maintaining evidence of submission and completion
• Assist with entity management for both ADGM and Abu Dhabi onshore group companies, including preparing regulatory filings and reports and keeping statutory registers and entity information up to date

• Draft, format, review, and organize standard governance correspondence, resolutions, extracts, certificates, approvals, and other legal or corporate documents under supervision
• Conduct basic legal, regulatory, governance, and company secretarial research, and summarize findings for review by the Corporate Governance team

• Liaise with internal departments, shareholders, external counsel, auditors, regulators, and service providers to support timely completion of governance documentation and requests
• Represent the TA’ZIZ Legal, Governance and Compliance (LGC) function in various task forces, events, and committees, as delegated
• Support continuous improvement of governance administration, document control, records…