Project Officer​/Planning Officer

The Project Officer / Planning Officer is responsible for coordinating project activities, supporting strategic planning, monitoring implementation progress, and ensuring that operational objectives are achieved in accordance with established plans and organizational priorities. This role involves preparing project documentation, organizing schedules, tracking deliverables, and facilitating communication among relevant departments and stakeholders.

Key responsibilities include developing project plans, coordinating timelines, preparing work schedules, and maintaining detailed records of project activities. The officer assists in defining objectives, identifying resource requirements, monitoring milestones, and ensuring that assigned tasks are completed efficiently and within agreed deadlines.

The role also involves collecting and analyzing operational data, preparing progress reports, evaluating project performance, and identifying potential risks or delays. The officer supports the development of corrective action plans and provides recommendations to improve workflows, resource allocation, and overall project effectiveness.

The Project Officer / Planning Officer coordinates meetings, prepares agendas and minutes, follows up on action items, and maintains communication between project teams and management. The position requires close collaboration with relevant departments to ensure that information is shared accurately and that project activities remain aligned with organizational goals.

Additionally, the officer supports budgeting activities, resource planning, document control, and the preparation of presentations and management reports. The role involves maintaining organized project records, monitoring compliance with internal procedures, and contributing to continuous improvement initiatives that enhance planning accuracy and operational efficiency.

• Degree or diploma in Project Management, Business Administration, Planning, Management, or a related field.
• Understanding of project coordination, planning methodologies, scheduling, and performance monitoring.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to prepare project plans, progress reports, schedules, and formal documentation.
• Strong time-management skills and the ability to coordinate multiple tasks simultaneously.
• Attention to detail and the ability to maintain accurate records and track project milestones.
• Ability to collaborate effectively with cross-functional teams and stakeholders.
• A proactive, structured, and results-oriented approach to planning and project coordination.