Admin & HR Officer
Oversee daily office functions and reception to deliver a customer-centric experience for all visitors and employees.
Inventory Supplies ManagementMonitor and maintain optimum stock levels for stationery, housekeeping materials, pantry, and canteen supplies.
Staff Accommodation OversightManage staff housing allocations, tenancy agreements, cleanliness, routine maintenance, and occupant compliance.
Utility Bill ProcessingReview, verify, and ensure prompt on-time payments for all utility bills: electricity, water, gas, internet, mobile services.
Fleet ManagementSupervise the company’s vehicle fleet handling servicing, routine maintenance, registrations, fuel usage, and driver scheduling.
Vendor Contract ManagementBuild vendor relationships, negotiate service terms, evaluate contractor performance, and verify completed work orders.
Security Facility SafetySupervise security personnel and protocols to ensure a safe, secure, and well-maintained physical work environment.
Cross-Department Factory CoordinationAct as the primary administrative link to fulfill facility and operational requirements for factory staff and other departments.
Education & CertificationsBachelor’s degree in Business Administration, Facility Management, Hospitality, or a related field; health/safety certifications are a plus.
Work Experience3–5+ years in office administration or facility management, including experience with vendor oversight, fleet operations, staff accommodation, and factory coordination.
Technical SkillsProficient in MS Office, basic administrative/ERP software, vendor negotiation, and utility bill tracking.
Soft Skills & CompetenciesCustomer-centric mindset, strong leadership to supervise security/fleet/housekeeping personnel, clear communication, and fast problem-solving under pressure.
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