Finance, HR, Admin Manager

We are looking for a Finance, HR & Admin Manager, based in Abu Dhabi, to run the finance administration, bank relations, payroll and HR administration of our UAE entity, in full compliance with UAE regulations.

Reporting: to the Deputy to CEO Museum Studio, and dotted line to the Financiel Director & to the HRD.

1. Finance and accounting support

• Coordinate with the external accounting firm: invoicing, monthly closing documents and supporting evidence.
• Prepare the documentation for supplier and shop invoice payments.
• Process bill payments and track due dates.
• Produce monthly finance and payroll reporting for Group Finance.

• Act as the day-to-day contact with the entity’s banks.
• Manage KYC requests, account documentation and authorised signatory updates.
• Coordinate salary transfers and WPS files with the bank.
• Prepare payment files for approval by the authorised signatories.

• Prepare and process monthly payroll (base salary, allowances, variable pay) and issue pay slips.
• Ensure ongoing compliance with the Wage Protection System (WPS). This is critical: non-compliance can freeze the entity’s bank accounts.
• Manage salary advances, expense reimbursements and End of Service Benefits (EOSB).
• Liaise with the group payroll system or provider.

• Collect and report the entity’s CSR and sustainability data to the group (CSRD reporting): headcount, training, health and safety, diversity, energy and waste.
• Roll out group policies locally: code of conduct, anti-bribery, whistleblowing, data protection.
• Monitor the entity’s regulatory compliance (labour, immigration, licences, UAE data protection) and flag risks to head office.
• Support internal and external audits: statutory, group and sustainability.

• Employment contracts, employee files, leave records and HR letters (salary certificates, NOCs).
• Onboarding and offboarding administration.
• Visas, work permits and company documents (trade licence, establishment card, ICV, e-Channel, Tawtheeq), with the external PRO provider.
• Medical insurance enrolments and cancellations.
• Monthly HR reporting in Workday: headcount, turnover, absenteeism, training.

• At least 5 years in finance administration and payroll in the UAE, ideally within an international group.
• Solid grasp of accounting basics, banking processes and WPS.
• Working knowledge of UAE Labour Law, MOHRE and ICP processes.
• Fluent English

• Rigorous and deadline-driven: payment, WPS, visa and licence deadlines cannot slip.
• Autonomous: works alone locally, with remote support from Paris.
• Discreet with confidential data.
• Service-minded with employees and clear with management.