Mechanical Estimation And Proposal Engineer

Job Summary

We are seeking a detail‑oriented and proactive Mechanical Estimation & Proposal Engineer with strong technical and commercial acumen.

• Review tender documents on receipt to ensure completeness.
• Organise and take part in bid initiation review meetings.
• Raise clarifications in a timely manner to improve bid submission clarity.
• Coordinate follow‑ups to ensure post‑bid clarifications are addressed.
• Oversee in‑house coordination for bid preparation, collecting inputs from subcontractors and third parties.
• Develop a clear understanding of work scope and produce accurate estimates for project execution.
• Prepare Order of Magnitude Estimates (OME) before onward submissions.
• Verify that commercial submissions comply fully with all necessary details.
• Verify detailed MTOs and quantity take‑off from tender documentation.
• Build estimates methodically and in sufficient detail, following good estimating practice.
• Provide explanatory notes referring to supplementary information.
• Ensure completeness and timely availability of subcontract enquiry packages and offers.
• Tabulate subcontractor responses accurately on a bid‑evaluation spreadsheet.
• Prepare indirect cost estimates correctly.
• Collaborate with the Procurement Group to complete vendor RFQ technical and commercial evaluations on time.
• Prepare or review construction schedules, including man‑hours and equipment requirements, ensuring accurate durations.
• Assist the Proposals Manager in identifying, evaluating, and ranking risks and developing strategies to manage them.
• Use the R0 Matrix to estimate appropriate contingency allowances.
• Ensure the estimate basis covers current costs and escalation, and include sufficient contingency values.
• Present the cost estimate to the Proposals Manager for detailed review before tender review by management.
• Assist in creating lists of clarifications and qualifications for proposals.
• Ensure client pricing and technical tender schedules are complete and accurate.
• Organise budget handover meetings with project managers.
• Maintain a lessons‑learned database from existing projects.
• Assist the Proposals Manager with departmental development work.
• Prepare project schedules using MS Project Level 1 and generate manpower and equipment histograms.

• Bachelor’s Degree in Mechanical Engineering or a related discipline.
• Minimum 8 years of experience in estimation and proposal engineering within construction, MEP, oil & gas, or industrial projects.
• Strong knowledge of mechanical systems, including HVAC, piping, firefighting, and plumbing.
• Proven experience preparing BOQs, cost estimates, tender documentation, and bid submissions.
• Ability to interpret technical drawings, specifications, and client requirements accurately.
• Familiarity with estimation software such as MS Excel and ERP systems.
• Strong commercial awareness with the ability to evaluate project risks and pricing strategies.
• Excellent communication, negotiation, and coordination skills.
• Ability to work under tight deadlines and manage multiple tenders simultaneously.
• Knowledge of local standards, codes, and regulations is an added advantage.
• Experience in GCC projects is a plus.
• Strong analytical and problem‑solving skills.
• Attention to detail with high accuracy in cost calculations.
• Team‑player ability to coordinate across departments.