Production Coordinator - Freelancer

We are seeking an organised and proactive Freelance Production Coordinator for a fixed-term contract based in Abu Dhabi from October to December 2026, with exact dates to be confirmed.

The Production Coordinator will support the Production Manager with the planning, coordination and delivery of one specific live event project. The role will cover project schedules, meeting actions, supplier coordination, procurement, production documentation, accreditation and communication between the client, internal teams and appointed suppliers.

The successful candidate will help ensure that project information remains accurate and up to date, key deadlines are achieved and all production requirements are coordinated efficiently, safely and in accordance with the approved scope, budget and delivery schedule.

• Support the Production Manager throughout the planning, production, installation, live delivery, dismantling and closure of the assigned project.
• Attend project meetings, record key decisions and action points, track responsibilities and follow up with relevant teams to ensure deadlines are achieved.
• Prepare and maintain project schedules, resource plans, delivery milestones, payment schedules, call sheets, rooming lists and regular status updates.
• Maintain an accurate and organised project folder, ensuring that schedules, approvals, supplier information and production documentation are filed correctly and remain accessible.
• Distribute project information to the client, internal teams and suppliers professionally and on time, highlighting approaching deadlines or potential delays.
• Support supplier procurement by preparing scopes of work, requesting and reviewing quotations, negotiating rates and completing supplier-selection documentation.
• Coordinate third-party suppliers and monitor their delivery milestones, quality standards, approved scope and health and safety requirements.
• Assist with project budgets and cost tracking by checking supplier quotations, monitoring expenditure and supporting the reconciliation of project costs.
• Coordinate project documentation, including build schedules, work permits, accreditation, risk assessments, method statements and project closure records.
• Support the development of creative concepts, mood boards, guest journeys and presentations while coordinating the practical production and technical requirements of the project.

• Based in Abu Dhabi or able to commute easily to the project site.
• Professional fluency in English, written and spoken.
• Previous experience as a Production Coordinator, Event Coordinator, Project Coordinator or in a similar live-events role.
• Good understanding of event production processes, including scenic fabrication, technical production, temporary structures, furniture, branding and site operations.
• Basic technical knowledge of audio, lighting, video, staging and rigging requirements.
• Practical understanding of production materials, supplier services and the coordination of event-related equipment.
• Strong organisational and administrative skills, with experience maintaining schedules, action trackers and structured project documentation.
• Experience coordinating suppliers, requesting quotations, preparing scopes of work and monitoring delivery deadlines.
• Excellent communication and teamwork skills, with the ability to coordinate effectively between clients, production teams and third-party suppliers.
• Strong attention to detail and the ability to identify potential delays, missing information or production issues before they affect delivery.
• Proficiency in Microsoft Word, Excel and PowerPoint, with the ability to navigate, measure and export information from Sketch Up and AutoCAD files.
• Ability to work under pressure, manage changing priorities and respond effectively to last-minute project requirements.
• Availability for the full freelance contract period from October to December 2026, with exact dates to be confirmed.
• Flexibility to work extended hours, evenings and weekends when required during production, installation and live-event delivery.

3 month Contract

on Site

Evolution Services is a…