AVP & Manager, Securities Services Operations

Job Purpose

The middle office lead provides and manages the required level of control and policing of the front office’s activities. The middle office AVP responsibilities include assuring data integrity through Transaction Management, Position Management, Reporting, and administering portfolio systems. The role will support and assist the Head of Securities Services in ensuring internal and external client deliverables are consistently met. Primary focus will be on reporting, support with onboarding of portfolios, funds, fund admins, Fund Dividend process, and Fee process.

• Perform and lead a diverse range of middle office responsibilities with primary focus on reporting, onboarding of portfolios, funds, fund admins, fund dividend process, and fee process.
• Responsible for onboarding client portfolios as well as mutual fund structures (UCITS and regionally domiciled) to the Investment Management unit of FAB and third parties.
• Review IMA, investment guidelines, fee schedules, open accounts in the portfolio management system and code compliance rules & investment guidelines.
• Onboard portfolios and funds with the custodian and establish market access with brokers and clearing houses.
• Complete and review broker account documentation, liaise with legal, and set up broker accounts in Portfolio management & Trading system.
• Cover third‑party relationships including review and negotiation of SLA/Engagement letters, service reviews, counter party performance management, and billing.
• Handle IPO subscription process for client portfolios & Funds.
• Responsible for dividend distribution from calculating dividends to obtaining approvals.
• Coordinate data for internal audit reviews for the Middle Office team and for external auditors for the completion of Fund Audit & Fund Financial Statements.
• Prepare broker allocation and ranking reports for the Broker Review Committee.
• Assist PMs in investigating investment breaches regarding compliance of portfolios to the guidelines set out in the IMA.
• Carry out daily cash and position reconciliation, record cash flows, income and expense transactions of portfolios, funds and bancassurance products.
• Assist Portfolio Managers in cash management; ensure subscriptions/redemptions, expenses/incomes, and transfers are instructed/recorded systematically for efficient cash management.
• Liaise with custodians and fund accountants to accurately reflect all trading activity, investigate valuation discrepancies, and ensure Fund NAVs are published on time.
• Co‑ordinate with various departments within FAB and externally in relation to portfolio management/fund management services (including brokerage firms, financial markets, dealing rooms, legal department, compliance, products and other support divisions within FAB).
• Contribute to policy and procedure changes, ensuring regulatory compliance and changing business requirements are met.
• Perform the daily trade flow ensuring all transactions are confirmed with counter parties, that matching instructions are in place in the market and have been communicated to custodians and other relevant parties.
• Investigate all unmatched trades, failed trades and any subsequent market claims, whilst escalating potential issues and trade fails to traders and fund managers.
• Monitor ETD margin positions held and complete associated cash transfers to broker.
• Review expense invoices received to ensure they are in line with accruals and fund documentation and liaise with FMs for approval.
• Generate portfolio and fund performance and valuation reports daily, weekly and ad‑hoc for internal and external parties.
• Review prices issued on underlying securities and fixed‑income positions to ensure they are appropriately feeding through and query any movements.
• Act as a back‑up for middle office activities during the absence of a team member.

• Completion of daily task list.
• Completion of skills matrix targets.
• Provide monthly management information to the Head of Middle Office for inclusion in the Monthly Middle Office KPI Management Report.
• Carry out ad‑hoc requests from internal and external customers.

• 5+ years of work experience…