Associate Contract Administration

Job Objective

To support the administration of contracts by assisting in drafting, claim assessment, risk identification, and contractual compliance, ensuring effective contract execution and minimizing commercial risks under senior guidance.

• Possesses working knowledge and experience of preparing contract documents, including EPC contracts, supply/service agreements, framework agreements, NDAs, and amendments using Ad-hoc templates under direct supervision.
• Basic understanding of FIDIC terms, conditions, and contract structure to support contract administration activities.
• Demonstrates working knowledge of interpreting and utilizing FIDIC standard forms, special conditions, and contract appendices to accurately structure, compile, and administer agreements under direct supervision.
• Assist in drafting routine contractual correspondence and compile inputs for formal notices and responses for senior review.
• Prepares initial drafts of contract-related correspondence and routine notices, maintaining accurate documentation and factual timelines under direct supervision.
• Support the review of contractor claims (e.g., EOT, variations, additional costs) by compiling data, reviewing documentation, and highlighting key issues.
• Provides analytical support in the assessment of contractor claims, prolongation costs, and disruptions by auditing cost submissions, contract provisions and project records under senior guidance.
• Preparing contractual summaries, reports, and management briefings related to contracts and claims.
• Assist in preparing claim assessments, entitlement analyses, and commercial recommendations for internal review.
• Support negotiations by preparing background information, contractual positions, and draft responses for internal discussion
• Assist in identifying contractual risks and potential exposures and support the development of mitigation measures.
• Ensure contractual activities are carried out in compliance with company policies, delegated authorities, and governance requirements.
• Support internal and external audits and reviews by providing contractual records, documentation, and clarifications as required.
• Liaise and coordinate with O&M, Projects, legal and other departments and external parties on routine contractual matters.
• Assist in reviewing contract completion requirements, warranties, guarantees, and the release of securities in line with contractual provisions.
• Support contract close-out activities and ensure that contractual obligations are tracked and completed prior to formal contract closure.
• Maintain and update contract registers, logs, and documentation to ensure completeness and traceability.
• Monitor contractor submissions (e.g., bonds, insurances, reports) and follow up for completeness.

• High School Diploma/Certification, Bachelors degree is preferred

• +4 years of experience in Post Award Contract Management as a Generalist function