Associate Contract Administration

Responsibilities

• Possesses working knowledge and experience of preparing contract documents including EPC contracts, supply service agreements, framework agreements, NDAs and amendments using ad‑hoc templates under direct supervision.
• Basic understanding of FIDIC terms, conditions and contract structure to support contract administration activities.
• Demonstrates working knowledge of interpreting and utilizing FIDIC standard forms, special conditions and contract appendices to accurately structure, compile and administer agreements under direct supervision.
• Assist in drafting routine contractual correspondence and compile inputs for formal notices and responses for senior review.
• Prepares initial drafts of contract‑related correspondence and routine notices maintaining accurate documentation and factual timelines under direct supervision.
• Support the review of contractor claims (e.g. EOT variations, additional costs) by compiling data, reviewing documentation and highlighting key issues.
• Provides analytical support in the assessment of contractor claims, prolongation costs and disruptions by auditing cost submissions, contract provisions and project records under senior guidance.
• Preparing contractual summaries, reports and management briefings related to contracts and claims.
• Assist in preparing claim assessments, entitlement analyses and commercial recommendations for internal review.
• Support negotiations by preparing background information, contractual positions and draft responses for internal discussion.
• Assist in identifying contractual risks and potential exposures and support the development of mitigation measures.
• Ensure contractual activities are carried out in compliance with company policies, delegated authorities and governance requirements.
• Support internal and external audits and reviews by providing contractual records, documentation and clarifications as required.
• Liaise and coordinate with OM Projects, legal and other departments and external parties on routine contractual matters.
• Assist in reviewing contract completion requirements, warranties, guarantees and the release of securities in line with contractual provisions.
• Support contract close‑out activities and ensure that contractual obligations are tracked and completed prior to formal contract closure.
• Maintain and update contract registers, logs and documentation to ensure completeness and traceability.
• Monitor contractor submissions (e.g. bonds, insurances, reports) and follow up for completeness.

• High School Diploma/Certification;
  Bachelor’s degree preferred.
• More than 4 years of experience in Post‑Award Contract Management as a generalist function.