Internal Programs Senior Specialist

The Internal Programs Senior Specialist is responsible for assisting in the development of funding programs, managing the funding call process (including multi-stage reviews) and supporting the management of the internal grant portfolio.

• Support Line Manager in administration of University’s funding programs
• Develop materials related to the preparation of funding calls and related activities.
• Review proposal submissions for compliance and eligibility prior to technical reviews.
• Assist with the internal and external reviewer process including identifying subject specific reviewers based on individual proposal topics.
• Liaise between scientific review committees and applicants/grantees, e.g., synthesize feedback from review panels to applicants and grantees.
• Design and solicit feedback from key constituents about current processes.
• Ensure the operational effectiveness and efficiency of the process, including identifying and implementing process improvements.
• Answer questions and track follow-ups to completion.
• Assist with timely data collection and reporting for internal and external audit requests
• Use appropriate reporting system to provide support and training to research end users to ensure adherence to developed processes and procedures.
• Facilitate the smooth flow of paperwork and approvals, ensuring adherence to all institutional policies and procedures.
• Maintain Internal Funding folders on KU network shared drives, ensuring clear and consistent record-keeping
• Facilitate the administrative preparation and initiation of agreements with External Collaborators
• Support Line Manager and/or Director in preparation of materials for Research Council and other R&D related meetings.
• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.
• Perform any other tasks assigned by the Line Manager

• A Bachelor’s Degree in related field, preferably with some work experience in university administration or a sponsor agency.
• A minimum 7 years of relevant experience.