Senior Specialist, Resource Management & Mobility

JOB PURPOSE:

Deliver end-to-end resource management, talent mobility, and capability build-up support for DM&T& UPSTREAM Capital Projects by maintaining accurate demand-and-capacity visibility, coordinating mobilization and rotations, and supporting workforce capability plans to ensure the right talent is deployed to the right project.

• Maintain a rolling resource demand and capacity plan for DM&T& UPSTREAM Capital Projects (by project, phase, discipline, location, and contractor/PMC), validate inputs with project controls and delivery leads, and highlight gaps, surpluses, and critical roles requiring action.
• Execute resource mobilization actions end-to-end (requests, approvals, onboarding readiness, site access prerequisites, rotation schedules, and demobilization) and coordinate with Human Capital, project teams, and PMCs to close staffing gaps on time.
• Coordinate with discipline heads, project managers, and package leads to maintain role profiles, competency requirements, and staffing templates for Upstream project delivery roles, and ensure requirements are reflected in sourcing and mobility actions.
• Maintain the approved competency library/dictionary for DM&T& UPSTREAM Capital Projects roles by mapping roles to required competencies, keeping role-to-competency records current, and coordinating updates with relevant stakeholders.
• Run vacancy and deployment coordination for Upstream projects by shortlisting internal candidates, coordinating interviews, tracking offers/acceptance, and ensuring handover and start dates are aligned to project milestones.
• Track and validate competence/skills evidence for deployed resources (where applicable), coordinate assessments with relevant stakeholders, and flag competency gaps that require training, coaching, or role reassignment.
• Monitor workforce plan adherence for DM&T& UPSTREAM Capital Projects (approved HC plans, nationalization targets where relevant, and contractor/PMC ratios) and raise deviations with recommended corrective actions.
• Maintain accurate and auditable resource data (organization charts, assignment history, cost centers, contract details, and location/visa status where applicable) and ensure timely updates in approved systems and trackers.
• Prepare weekly and monthly DM&T& UPSTREAM resource dashboards (mobilization status, vacancies, critical roles, aging actions, and forecast vs. actual) and provide clear insights to support project leadership decision-making.
• Draft and coordinate management submissions for DM&T& UPSTREAM resourcing and mobility decisions (exceptions, urgent mobilizations, and critical approvals), ensuring completeness of justification, risk/impact, and required endorsements.
• Act as the day-to-day focal point for DM&T& UPSTREAM project resourcing queries, coordinating across project teams, Group Companies, Human Capital, PMCs, and service providers to resolve issues and unblock mobilization.
• Identify recurring resourcing bottlenecks (e.g., long onboarding lead times, role clarity issues, and duplication across projects) and implement practical improvements to trackers, templates, SLAs, and ways of working.
• Support capability build-up for ADNOC Capital Projects by coordinating inputs to project workforce capability plans (skills gaps, training needs, and mobilization readiness), tracking agreed actions, and reporting progress to the line manager and project leadership.
• Support contractor or PMC Consultants capability and capacity reviews for DM&T& UPSTREAM Capital Projects by consolidating resource data, coordinating evidence collection, and preparing inputs as directed by the line manager and project leadership.

• Support the development of consistent and realistic long- and short-term operational plans for the Department, aligned with Function objectives, and coordinate implementation tracking to help achieve established service levels.

• Support preparation of the Department annual budget in line with the Function’s business objectives and operational plans, ensuring that adequate funding provision is captured for planned activities.
• Monitor expenditure against the approved Department budget on a regular basis, investigate and highlight significant variances, and support reconciliation actions to enable effective performance and cost control.

• Support the development and implementation of Department policies, processes, systems, standards, procedures, internal…