Talent Acquisition Operations Coordinator

Fanatics Momentum is building the UAE's leading regulated commercial gaming operator. Licensed by the General Commercial Gaming Regulatory Authority (GCGRA), we operate across lottery, iGaming, sports book, and digital content, combining Momentum's regional foundation with Fanatics' global product, technology, and scale. The business is ambitious, well-resourced, and moving fast. If you want to help build a category-defining operator in one of the world's most exciting regulated gaming markets, this is the right time to join.

Fanatics Momentum is building the UAE's leading regulated commercial gaming operator. Licensed by the General Commercial Gaming Regulatory Authority (GCGRA), we operate across lottery, iGaming, sports book, and digital content, combining Momentum's regional foundation with Fanatics' global product, technology, and scale. The business is ambitious, well-resourced, and moving fast. If you want to help build a category-defining operator in one of the world's most exciting regulated gaming markets, this is the right time to join.

We're building a best-in-class Talent Acquisition function to support rapid growth across our Product, Technology, Commercial and Corporate teams. The TA Operations Coordinator is the engine behind it. You'll own everything that makes hiring run smoothly, from interview scheduling and offers through to a candidate's first day. You'll also own the systems, data and processes that power it.

This role is for someone who is highly systems-savvy, excited by AI and automation, and just as comfortable with candidates and hiring managers as with senior stakeholders. You'll work hand in hand with our TA Leads, taking care of the operational side so they can focus on finding and closing great talent. You love improving how things work, bring others with you through change, and take real pride in delivering an exceptional candidate experience.

• Own and govern Greenhouse as our ATS, including configuration, workflows, permissions, data quality and hiring manager adoption.
• Identify, test and roll out AI and automation tools that make hiring faster and smarter, covering scheduling, screening, candidate communication and reporting.
• Manage the integrations between Greenhouse, our HRIS and other TA tools, so data flows accurately from offer to onboarding.
• Be the go-to expert on TA systems for TA Leads and hiring managers, providing training, guidance and troubleshooting.

• Run interview scheduling for the TA team, coordinating diaries with hiring managers and candidates across multiple time zones.
• Manage the offer process, preparing offer letters and contracts and tracking approvals through to signature.
• Keep the recruitment process moving at pace by chasing feedback and removing blockers before they slow hiring down.

• Own the end-to-end pre-boarding journey, from offer acceptance to day one.
• Manage background screening with our provider in line with our compliance requirements, including tiered checks, global police clearances and attestation.
• Supporting the coorindation of the visa process, work permits and relocation with our relocation partner and in-house visa team.
• Act as the main point of contact for new joiners, supporting them and their families through relocation and keeping them engaged and excited until they start.
• Make sure HRIS records are set up accurately and new joiners have everything they need on day one.

• Build and own our TA reporting and dashboards, covering pipeline, time to hire, source of hire, offer acceptance, quality of hire, candidate experience and cost per hire.
• Produce regular reporting for the TA team, the People leadership team and senior stakeholders that includes clear insight and recommendations.
• Use data to spot bottlenecks and trends, and drive continuous improvement.

• Design, document and continuously improve TA processes and SOPs so they stay simple, scalable and consistent.
• Make sure our hiring practices comply with UAE labour law, GCGRA requirements, data protection rules and internal policies.
• Maintain accurate, audit-ready records across the recruitment and screening process.
• Partner with Compliance, Legal, Finance and People Operations to keep the process tight and joined up.