Project Coordinator

Job Role

A dedicated startup is being formed to industrialize and scale a secure, AI-enabled, multi-source decision-support software offering. The platform is a multi-sensor fusion and agentic AI solution connecting to diverse data sources (for example geospatial layers, imagery, video, and other operational signals). This role will support the delivery of a scalable product and contribute to establishing the processes, standards, and collaboration practices required for sustainable growth.

• Maintain delivery trackers: sprint plan, release calendar, RAID, decision log, dependency map
• Coordinate ceremonies and key meetings: agendas, minutes, action follow-up, and status packs
• Collect weekly updates from engineering, GIS, and AI teams; publish execution dashboards
• Track recruiting milestones per role: JD ready, JD published, interview scheduled, security clearance, offer shared, offer accepted, joining date set
• Support PR and PO tracking inputs and follow-up with stakeholders when required
• Support contract and SOW coordination: document routing, version control, and action follow-up with Legal and Procurement
• Coordinate partner and vendor touchpoints and maintain shared action registers
• Maintain documentation hygiene across repositories (folders, naming, approvals)
• Operate in startup mode: proactive, hands-on, adaptable, comfortable pivoting with changing priorities

• 1 to 4 years in project coordination, PMO, delivery operations, or engineering operations
• Experience supporting software teams is a strong plus
• Tools (examples)
• Excel/Sheets and PowerPoint/Slides
• Jira/Confluence
• Teams/Slack and SharePoint/Drive
• KPIs
• Reporting accuracy and on-time cadence
• Action closure rate and dependency resolution time
• Documentation completeness and audit readiness
• Release checklist completion rate