Parts Executive

Job Purpose

To ensure effective control on Inventory Parts margin Documentation accuracy workshop store special tools and equipment manuals etc

• Sourcing parts consumables on better price and maintain profitable margin
• Maintain accurate stock levels by promptly issuing the items on job cards
• Maintain 5S in parts department
• Perform monthly cycle count and keep accurate stock levels
• Provide parts estimation to workshop SA Forman in minimum TAT
• Supply parts to technician in minimum TAT
• Verify parts bills and ensure only genuine parts are received in stock
• Ensure the Genuinity of the purchased parts
• Used New Negotiate best price from supplier and maintain healthy relationship with all stakeholders
• Coordinate with registered suppliers and supply parts to workshop in minimum TAT
• Ensure correct documentation of all necessary documents in line with Autotrust SOP
• Ensure the computerized Bills and VAT compliance
• Ensure prompt submission of required documents to finance and keep acknowledgments for future references
• Assist supplier for any payment delays liaising with Finance department
• Part number creation to comply with SOP guidelines for new and used

Process Adherence 100

• Supply TAT New parts 12 HRS
• Supply TAT Used parts 12 HRS
• Supply TAT Consumables Within 48 HRS

Degree/3-year Diploma in Automobile/Mechanical Engineering

Work Experience 3 to 5 years’ experience in Auto W/S store management/Automobile dealer/Workshop

• Parts Sourcing & Cost Control:
  Sources genuine parts and consumables at optimal cost, ensuring profitability, margin control, and supplier negotiation.
• Inventory & Stock Accuracy:
  Maintains accurate stock levels through timely issuance, cycle counts, 5S standards, and strict SOP compliance.
• Operational Efficiency & TAT Management:
  Delivers fast and accurate parts estimation and supply to workshop teams within defined turnaround times.
• Compliance & Documentation Management:
  Ensures correct documentation, VAT compliance, system accuracy, and coordination with finance and suppliers.
• Languages English