Procurement Officer

Responsibilities

• Conduct research on potential suppliers and vendors, promotions, and other industry trends as a source of accurate and up-to-date information for purchasing activities
• Enter data into databases or other computerized systems to maintain up-to-date information on suppliers and vendors
• Generate purchasing reports and statistics
• Monitor the quality and timeliness of materials and goods supplied
• Follow up on the status of purchase orders with vendors to ensure timely delivery and communicate the status of orders with internal customers
• Coordinate with the logistics forwarder to obtain quotes and seek approval
• Prepare orders based on budgets approved and negotiated quotes received
• Issue orders to suppliers promptly
• Review shipping documents and ensure the proper documents are moved for the delivery of goods from the origin to the warehouse
• Coordinate forwarders in the movement of shipments and ensure the delivery of goods to the warehouse
• Prepare reports on all high‑value import shipments and send notifications to the insurance team promptly
• Report incidents concerning loss or damaged shipments to insurance promptly and obtain claims
• Prepare reports on goods purchased and ensure the information for filing VAT is passed to the internal auditors for timely submission of VAT
• Ensure purchasing documents are correctly filed and requested information is passed promptly

• Diploma or above degree in Business Administration, Accounting or a related discipline
• 2-4 years of experience in the role of Procurement, Supply Chain Management, and/or Purchasing