Operation& inventory coordinator

JOB DESCRIPTION Operations & Inventory Coordinator

Location:

UAE | Department:
Operations |

Employment Type:

Full-Time |

Reports To:

Operations Lead / Operations Manager

The candidate should have valid UAE Driving License and need to have a personal vehicle

We are looking for a highly organized and proactive Operations & Inventory Coordinator to manage day-to-day operational movements, domestic logistics, inventory coordination, and vehicle movements across the UAE. A significant part of this role involves planning and coordinating daily van movements between multiple locations, working closely with drivers and internal teams, and ensuring operational requirements are completed on time. The ideal candidate will have a strong understanding of UAE domestic logistics, excellent follow-up and coordination skills, basic knowledge of customs and clearance, and an interest in using AI and digital tools to improve operational efficiency.

Plan and coordinate daily movement of company vans between locations, warehouses, sites, and operational areas.

Prepare daily vehicle movement plans based on operational requirements and priorities.

Coordinate with drivers on locations, timings, routes, and assignments; track movements and ensure vans are available where required.

Follow up with drivers throughout the day, resolve delays or changes, and reallocate vehicles based on changing priorities.

Coordinate urgent/last-minute movement requirements and maintain trackers covering vehicle, driver, current location, destination, assignment, and status.

Coordinate day-to-day domestic logistics requirements across the UAE.

Arrange pickups, deliveries, transfers, and movement of goods between warehouses, sites, suppliers, and other locations.

Develop a strong understanding of UAE transportation requirements, delivery processes, routes, timings, and operational constraints.

Coordinate with drivers, transport companies, suppliers, warehouses, and internal teams; proactively follow up on delays or incomplete deliveries.

Maintain PODs, delivery notes, and other logistics documentation and resolve day-to-day logistics issues.

Coordinate inbound and outbound inventory movements and maintain accurate records of receipts, dispatches, transfers, and returns.

Coordinate with warehouse teams for receiving, picking, dispatch, and stock transfers.

Support inventory reconciliation, investigate discrepancies, and ensure inventory movements are properly documented and traceable.

Coordinate with customs agents and freight forwarders when required.

Maintain basic working knowledge of UAE customs and clearance procedures.

Assist with invoices, packing lists, delivery orders, and shipment documentation; track shipments through clearance and follow up on pending documents or releases.

Escalate customs issues to the relevant agent or Operations Lead.

Use AI tools and digital applications to improve daily operational efficiency and reduce manual work.

Use AI for movement schedules, operational updates, logistics data analysis, reports, summaries, and pending follow-ups.

Maintain and improve digital trackers and identify repetitive tasks that can be automated or simplified using AI.

Support the Operations Lead in developing more efficient, data-driven operating processes.

Act as a central coordination point between Operations, drivers, warehouses, sites, suppliers, and logistics partners.

Maintain daily trackers for vehicle movements, deliveries, inventory transfers, shipments, and pending actions.

Follow up continuously with stakeholders to ensure tasks are completed on time and prioritize movements according to daily requirements.

Support urgent and ad-hoc operational requirements.

2–5 years of experience in operations, logistics, transportation, inventory, warehouse, or a related field.

Strong practical understanding of UAE domestic logistics and transportation requirements.

Experience coordinating…