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Job Description & How to Apply Below
About the role
We are a UAE retail and distribution group operating 25+ brands and 30+ branches. We are hiring two Supply Chain Coordinators to run the day-to-day procurement, logistics and system operations of our Supply Chain Division. This is a hands‑on execution role reporting to the Supply Chain Supervisor, working across our brands and legal entities.
Key responsibilities Procurement and supplier follow-up- Prepare purchase orders, purchase invoices and sales orders in the POS back office for all company entities; close POs and match received orders against invoices and supplier statements.
- Maintain the pending supplier payments report; follow up cheques, advances and payment references with Finance and confirm payments to suppliers.
- Source and evaluate new suppliers inside and outside the UAE (quotations, samples, lead times) and maintain the supplier list.
- Coordinate stock replenishment and transfers with the warehouse and branches.
- Request and compare freight quotations (air, sea and courier) for international shipments, mainly Far East to UAE, and local deliveries; book shipments and track them to delivery.
- Prepare shipping documents: AWB details, packing lists, insurance requests, NOCs and other documents required by forwarders and authorities.
- Follow up customs clearance and last‑mile delivery with forwarders and the warehouse.
- Record supplier bills and expenses in the inventory and expense systems with correct references and supporting documents.
- Activate approved promotions and price changes in the POS system as requested by branches.
- Prepare the monthly near‑expiry report for all locations and coordinate actions with branches and the warehouse.
- Submit a daily timesheet and a weekly status report of open POs, shipments and pending payments to the Supply Chain Supervisor.
- 1 to 3 years of experience in procurement, logistics or supply chain administration, preferably in retail, FMCG or distribution in the UAE.
- Working knowledge of import logistics in the UAE (freight forwarders, AWB, insurance, customs documentation).
- Hands‑on experience with an ERP or POS back office and with cloud inventory, expense and e‑signature applications.
- Strong Excel skills and accuracy with numbers and documents.
- Excellent written and spoken English;
Arabic is an advantage. - Organised, able to handle 20+ follow‑ups a day across suppliers, forwarders, branches and Finance, and to document them clearly.
- Bachelor's degree or diploma in Business, Supply Chain, Logistics or a related field.
- Available to join in Abu Dhabi; candidates already in the UAE are preferred.
- Salary: AED 2,350 to 2,500 per month, based on experience.
- Employment visa, medical insurance and annual leave as per UAE Labour Law.
- Full‑time position based at the company head office and warehouse in Abu Dhabi.
- Exposure to multi‑brand retail operations across food, beauty and fashion, with growth into senior supply chain roles.
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