Administrator, Office Administrator​/ Coordinator, Supply Chain​/Logistics

Are you a highly organized and detail-oriented professional who can keep site operations running smoothly - not just handle paperwork?

We are looking for a Stores Administrator who can maintain accurate stores documentation, support material movements, coordinate records, and ensure efficient communication between the Stores, Procurement, Logistics, and Project teams across our MEP projects.

Who We are?

ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region’s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEMCO provides integrated MEP and facilities services that power some of the region’s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.

Why Join Us?

As a Stores Administrator at ALEMCO, you will play an important role in supporting effective material control, inventory administration, documentation, and coordination across site operations.

You will work closely with the Stores, Procurement, Logistics, Commercial, and Project teams to ensure material records are accurate, documentation is maintained,

About Your Team

Reporting to the Contract Stores Manager / Stores Manager, you will provide administrative and operational support to the site Stores team, ensuring accurate documentation, record keeping, reporting, and coordination of material movements.

Key Responsibilities

Documentation & Records Management

• Maintain accurate stores records, filing systems, and documentation
• Prepare and maintain material receipt, issue, return, and transfer records
• Maintain Goods Received Notes (GRNs), delivery notes, material issue vouchers, and supporting documentation
• Ensure stores documentation is properly filed and readily available for audit purposes
• Maintain accurate electronic and hardcopy records
• Assist with preparation of daily, weekly, and monthly stores reports

Inventory & Material Control Support

• Support the Stores team in maintaining accurate inventory records
• Update stock movements, material receipts, issues, returns, and transfers in the relevant systems
• Assist with periodic stock counts and inventory reconciliation
• Monitor documentation relating to damaged, excess, obsolete, or returned materials
• Support tracking of high-value, critical, and project-specific materials
• Assist with maintaining minimum and maximum stock information where applicable

Material Deliveries & Logistics Coordination

• Check delivery documentation against purchase orders and stores records
• Maintain delivery schedules and records
• Coordinate with Procurement, Logistics, Site, and Supplier teams regarding material deliveries
• Support preparation and control of gate passes and material movement documentation
• Maintain records of inter-site and warehouse material transfers

Procurement & Commercial Support

• Maintain records relating to Purchase Orders, LPOs, delivery notes, and invoices
• Assist in resolving discrepancies between received materials and supporting documentation
• Coordinate with Procurement and Accounts teams for required documentation
• Maintain supporting records for supplier and subcontractor material transactions

Reporting & Compliance

• Prepare stores reports and…