Procurement Associate

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At EDGE bold ideas are engineered into technologies that protect, improve and save lives.

Headquartered in the United Arab Emirates, EDGE is a leading advanced technology group working at the forefront of defence and emerging technologies. Spanning more than 35 specialised companies and multiple centres of excellence, we are purpose-built to move fast. Free from heavy legacy processes, we give our people the autonomy, accountability, and agility to bring breakthrough technologies from concept to reality.

Based in Abu Dhabi, a globally connected hub at the crossroads of Europe, Asia, Africa, and the Middle East, EDGE is home to a truly multicultural community where bold ideas thrive, and the future is shaped.

Together, we are shaping the future.

ROLE PURPOSE

The Procurement Associate role provides accurate and timely administrative assistance across the procurement function. The role manages purchase requisition and purchase order processing, maintains procurement records, coordinates document flow between buyers, suppliers, and finance, and ensures that all procurement transactions are properly documented, approved, and traceable. The role is a key enabler of procurement efficiency and audit readiness.

• Purchase Requisition & PO Processing:
  Receive, validate, and process purchase requisitions in SAP and Ariba when required. Check completeness and DoA compliance before routing for approval. Create and issue purchase orders once approvals are confirmed. Ensure all POs are acknowledged by suppliers within the required timeframe.
• Procurement Records & Document Management:
  Maintain accurate and complete procurement records including PRs, POs, quotations, bid evaluations, contracts, and supplier correspondence. Ensure all documents are filed in the correct system with version control and are retrievable for audit within defined SLAs.
• Supplier & Stakeholder Coordination:
  Act as the first point of contact for routine supplier queries on PO status, payment, and documentation. Coordinate document exchange between buyers, suppliers, finance, and logistics. Escalate non-routine issues to the relevant Buyer or Procurement Manager.
• Invoice & GR/IR Coordination:
  Support the matching of supplier invoices against purchase orders and goods receipt records in SAP. Flag discrepancies to the Buyer or Finance team and track resolution. Ensure GR/IR clearing items are addressed promptly to avoid aged open items.
• Reporting & KPI Traceability:
  Maintain structured daily, weekly, and monthly reporting on open POs, overdue deliveries, pending approvals, and GR/IR exceptions. Issue daily alerts on POs at risk of delay. Prepare weekly open order reports for the Procurement Manager. Compile monthly governance inputs with all figures traceable to SAP transaction records for full audit readiness.

• 3-5 years of experience in procurement administration, supply chain support, or operations within a structured organization
• Hands-on experience with ERP-based PR and PO processing, preferably SAP or SAP Ariba
• Familiarity with procurement documentation workflows, approval routing, and records management
• Experience supporting invoice matching or GR/IR reconciliation is an advantage
• Background in defence, aerospace, or regulated manufacturing environments preferred

• Proficiency in SAP Ariba or equivalent ERP system for PR/PO processing
• Strong organizational and document management skills
• High attention to detail and accuracy in data entry and records management
• Clear written and verbal communication for supplier and stakeholder coordination
• Good understanding of procurement workflows, approval processes, and DoA governance
• Proficiency in Microsoft Excel and Office tools for reporting and tracking

Launched in November 2019, the UAE's EDGE is one of the world's leading advanced technology groups, established to develop agile, bold and disruptive solutions for defence and beyond, and to be a catalyst for change and transformation. It is dedicated to bringing breakthrough innovations, products, and services to market with greater speed and efficiency, to position the UAE as a leading global hub for future industries, and to creating clear paths within the sector for the next generation of highly skilled talent to thrive.

At EDGE, the real investment goes beyond compensation. Through our dedicated learning academy and digital learning…