Logistics Officer

Job Description:

Air Q Limited is looking for a detail-oriented and proactive Logistics Officer to join our team in Abu Dhabi, UAE. To coordinate and manage daily logistics operations while ensuring effective communication and collaboration across internal departments, including Procurement, Warehouse, Production, and R&D. The role is responsible for coordinating inbound and outbound shipments, transportation, import/export documentation, customs clearance, and material movements to ensure the timely availability and delivery of materials, components, equipment, and finished goods.

The position supports uninterrupted production activities, project requirements, and overall supply chain efficiency through effective planning, cost control, and coordination with internal and external stakeholders.

• Internal Department Coordination
• Coordinate closely with Procurement, Warehouse, Production, and R&D to understand material requirements, shipment priorities, and delivery schedules.
• Communicate shipment status, expected delivery dates, and potential delays to relevant departments.
• Coordinate material transfers between internal and external warehouses and production facilities.
• Work with Procurement to obtain supplier shipment details, cargo readiness dates, packing lists, and dispatch confirmations.
• Coordinate with Warehouse to ensure receiving arrangements, storage availability, and timely material collection or dispatch.
• Support Production and R&D teams by prioritizing urgent materials, components, samples, and equipment required for manufacturing, testing, and development activities.
• Escalate logistics issues that may affect production schedules, project timelines, or material availability.
• Shipment and Transportation Management
• Coordinate domestic and international shipments by air, sea, and road.
• Arrange cargo collection, transportation, deliveries, and material transfers.
• Coordinate with freight forwarders, shipping lines, courier companies, transport providers, and suppliers.
• Track shipments from dispatch to final delivery and ensure timely updates in the shipment tracker.
• Follow up on cargo readiness, booking confirmations, shipping schedules, and estimated arrival dates.
• Arrange transportation and delivery appointments in coordination with relevant departments.
• Verify shipment quantities, package details, weights, dimensions, and delivery addresses before dispatch.
• Obtain proof of delivery and maintain accurate shipment records.
• Import and Export Documentation
• Prepare, review, and verify commercial invoices, packing lists, certificates of origin, airway bills, bills of lading, and other shipping documents.
• Coordinate UAE import and export customs clearance with customs brokers and freight forwarders.
• Verify HS codes, product descriptions, country of origin, and other required customs information with relevant stakeholders.
• Coordinate the collection and submission of MSDS, permits, export licenses, and other regulatory documents, where applicable.
• Follow up on customs approvals and resolve documentation discrepancies or clearance delays.
• Ensure shipments comply with applicable UAE customs requirements and relevant import/export regulations.
• Maintain organized records of shipping documents, customs declarations, and clearance approvals.
• Freight Cost Management
• Obtain and compare freight quotations from multiple logistics service providers.
• Evaluate shipping options based on cost, transit time, reliability, and delivery requirements.
• Coordinate with the Head of Supply Chain for freight selection and approval in line with company procedures.
• Monitor freight charges, customs clearance costs, handling fees, demurrage, detention, and other additional expenses.
• Identify opportunities to optimize freight costs through shipment consolidation, suitable Incoterms, and effective transportation planning.
• Verify freight invoices against approved quotations and agreed service terms before forwarding them for payment processing.
• Warehouse and Material Movement Coordination
• Coordinate inbound and outbound material movements with Warehouse and Procurement teams.
• Ensure receiving teams are informed of incoming shipments in advance.
• Verify shipment documents against purchase orders, delivery notes, and packing lists.
• Coordinate the movement of materials between internal and external warehouses as required.
• Ensure material transfers are properly authorized and documented before transportation is arranged.
• Coordinate the collection and delivery of urgent…