Assistant Project Manager

Job Description

Description of the Role:

• Assist in studying business opportunities including preparing level of efforts estimates and technical methodologies
• Assist and manage design projects. This shall include but not limited to the day-to-day management of project activities, client relationships, resources management and technical input and financial management.
• Ensure best practice in the company's project delivery methods.
• Manage the permitting activities with local authorities. This shall include personal involvement to achieve smooth and quick permitting.

• We are seeking a capable and motivated Assistant Project Manager with experience in landscape and/or infrastructure design and project management. The ideal candidate will possess strong communication skills, solid technical understanding, and the ability to support project delivery across multiple work streams.
• This role involves assisting the Project Manager in day-to-day project coordination, client engagement, authority interface, design management, and monitoring project progress against scope, budget, and schedule. The Assistant Project Manager will also help maintain high-quality project documentation and support the overall integration of multidisciplinary inputs to ensure smooth and efficient project execution.

• Assist in managing design projects, including daily coordination of tasks, tracking progress, and supporting client relations.
• Support resource planning, design coordination, technical reviews, and quality control across project deliverables.
• Prepare and update project documentation, reports, presentations, meeting minutes, and action plans.
• Coordinate with local authorities for permitting and approval processes; ensure timely submissions and follow-up.
• Update the project schedule, prepare variation orders for scope changes, and promptly report any potential risks or deviations to the Project Manager.
• Facilitate coordination between internal teams, subconsultants, stakeholders, and third parties.
• Support the implementation of project management best practices, quality assurance procedures, and risk management protocols.
• Assist in managing project onboarding activities, including documentation setup, team coordination, and workflow establishment.
• Maintain organized project records, correspondence, and tracking logs to support efficient project delivery.
• Provide mentorship and guidance to junior engineers or designers where appropriate.

• Degree in Civil Engineering or Landscape Architecture
• Master’s degree in relevant specialization is preferable
• Minimum 5 years of relevant experience in consultancy and design management

• Bachelor’s degree in Civil Engineering, Landscape Architecture, or a related discipline.
• Master’s degree in a relevant specialization is preferred.
• Minimum of 5 years’ relevant experience in consultancy, design coordination, or project management within landscape or infrastructure projects.
• Strong communication, coordination, and organizational skills.
• Familiarity with Abu Dhabi authority processes and permitting requirements is an advantage.
• Ability to manage multiple tasks and work effectively under pressure and tight timelines.
• Experience working with reputable international or regional consultants is preferred.
• Knowledge of project management tools and Microsoft Office; exposure to project planning software (e.g., MS Project, Primavera) is a plus.