Civil Supervisor

To effectively manage the strategic direction of the facilities and engineering services along with a number of outsourced service providers. The prime objective is to ensure that adequate management systems are in place to continually ensure a safe and robust environment for achieving superior performance throughout the property.

• Develop, gain consensus and implement the best practice/ building operation plan for assigned assets.
• Work with the Property Manager to prepare the final budget documentation/plans and administer works to ensure budget compliance
• Inspect facilities/equipment to determine the extent of service and equipment required.
• Arrange for alterations, maintenance or reconditioning of facilities, as specified in the operating procedures or management services agreement.
• In conjunction with the procurement team, competitively bid and prepare all non- engineering service contracts to assure high quality and cost-effective services
• Assemble and analyze contract bids, submit recommendations, and prepare the standard form contract agreement for the Property Manager, for execution by the Management team.
• Approve purchases of supplies and equipment for use within the facility.
• Prepare a periodic inventory of Premises contents and property condition and forward the listing to the Property Manager for review.
• Be proactively involved in ensuring that services are reviewed, and refinements made to enhance these services across the facility.
• Effectively manage all resources, manpower & finances
• Ensure & effective PPM regime is in place and adhered to
• Regularly analyze call center data and plan improvements

• Participate as an active member of the Vendor account team representing facilities/engineering.
• Provide the Property Manager with reports on developments in the engineering market (both for service delivery and on new products and services).
• Communicate operating philosophies, technical information, objectives, and expectations to the facility team.
• Develop and maintain standard operating procedures, emergency response procedures, preventive maintenance programmers and all technical documentation
• Develop a complete personal knowledge of the design intent, operational alternatives and contingency plans related to all building systems
• Develop and deliver the monthly reports/Billing sheet/ P& L report/ PMS report & document library
• Support the engineering service provider to deliver services that meet or exceed Clients' changing business expectations.
• Develop staff program, identify skills gaps & develop in house learning opportunities
• First Management Call responsibilities for the office, response dependent upon severity.

• A high level of commitment to providing a safe working environment for all staff.
• Ensuring that all defined services are completed in accordance with all operating procedures and within the Health & Safety (H&S) guidelines.

• This position profile covers the key responsibilities and expectations from the incumbent. However responsibilities may change due to business requirements and it is expected that the employee will be flexible and carry out duties as may be reasonably assigned by line manager.
• As a condition of employment, all employees are expected to carry out their duties within the guidelines prescribed by company policy, procedure and practice.
• From time to time, employees will be required to attend meetings, briefings, and training sessions as required.

In addition, employees must adhere to all Khidmah health & safety policies, procedures, practices, relevant legal and statutory health & safety, and environment & sustainability requirements and obligations.