Buildings and Facilities Management Chief Specialist

Participate in the management of buildings and facilities by fulfilling all relevant procedural and legislative requirements, in addition to conducting inspection rounds at work sites to monitor the implementation of policies and procedures related to buildings and facilities management.

• Develop and formulate the operational plan for buildings and facilities activities.
• Implement the operational plan for buildings and facilities activities, monitor expenditure, periodically follow up performance indicators, and review completion rates.
• Estimate the annual budget for buildings and facilities activities after collecting and reviewing the requirements of all sectors of the Department.
• Contribute to the annual performance evaluation of buildings and facilities employees, follow up feedback, motivate them, identify their needs through individual and group meetings, and develop departmental performance in line with the mechanisms applied by the Department.
• Propose training programs for buildings and facilities employees and submit them to the direct supervisor.
• Hold periodic meetings with buildings and facilities employees.
• Distribute work among subordinates in a manner that ensures high productivity.
• Follow up and approve attendance, departure and leave permissions through the systems approved by the Department.
• Implement and develop policies, procedures and controls for buildings and facilities activities and seek their approval.
• Develop and maintain effective working relationships with all relevant internal departments and external entities, such as government departments and service providers, through communication and periodic meetings.
• Supervise contract officers responsible for managing the various contracts related to buildings and facilities management activities within the scope of responsibility, including facilities and property management, landscaping and maintenance contracts, through periodic contract reviews prior to renewal.
• Verify tender documents for all buildings and facilities works and submit recommendations on renewing or changing contracted companies after evaluating their performance in consultation with the contract officer.
• Evaluate the quality of work provided by suppliers and contractors through regular site visits and follow-up of employee complaints, ensuring continuity of high-quality and efficient services at an appropriate cost to the Department and its employees.
• Ensure that required procedures are followed in cases of breach of contract terms or delays in implementation, communicate with contracted entities in cases of shortcomings, and coordinate with the Accounts Section where deductions from companies are required after approval by the Section Manager.
• Review and approve completion certificates for invoices before referring them to the direct supervisor for final approval and forwarding them to the Finance Section to complete payment procedures.
• Respond to inquiries, attend meetings and workshops, and participate in section-related teamwork.
• Organize security and guarding services for all buildings, premises, facilities and property of the entity, and follow up guarding contracts with contracted companies in coordination and cooperation with the competent security authorities.
• Receive requests to lease premises or warehouses for the Department, contact the competent entities to obtain approval, and allocate the required budget.
• Supervise the implementation of programs that reduce waste and consumption through reduction, reuse and recycling policies across Department facilities.
• Develop plans and supervise implementation relating to reducing energy consumption in Department facilities.
• Follow up and implement preventive and corrective maintenance work…