Senior Specialist- Research Operations and Clinical Research Coordination

This position provides administrative support to the College of Medicine and Health Sciences Research Office. The job holder is responsible for organizing research focused seminars, workshops and events and management of core research resources such as software licenses. They are also responsible for data analytics of research outputs across the College and assisting Faculty members with research grant applications and keeping their research profiles up to date.

In addition this role also supports the coordination and administration of clinical research activities, including regulatory compliance, study monitoring, and reporting, ensuring alignment with institutional and international research standards.

• Provide administrative support to the CMHS Research Committee and Women in STEM Committee by organizing regular meetings and keeping up to date Terms of References and minutes for each committee.
• Organize the CMHS Research Seminar series and the CMHS component of the KU Interdisciplinary Joint Research Seminars.
• Support the Associate Dean for Research in identifying areas that CMHS researchers would benefit from specialist training events and coordinate these events with our internal Subject Matter Experts and Central Support Services.
• Track the research outputs of current Faculty members including up to date biographies, significant research collaborations, grant awards and publications.
• Prepare visual representations of research data outputs for use in presentations.
• Perform data analyses of CMHS research outputs.
• Assist the Associate Dean for Research with the preparation of the Annual Research Report.
• Coordinate the College annual capital expenditure requests for new laboratory equipment.
• Manage the subscriptions and access to central research software licenses requested by Faculty. Monitor usage of licenses and access to the Research Computing Suite.
• Participate in the design, implementation, and management of research from the perspective of linking potential projects and funding opportunities to faculty and students, with emphasis on partners with whom KU have signed collaborative framework agreements.
• Provide administrative support to graduate students and faculty applying for research funding.
• Collaborate in other research activities and events.

• Assist in the conduct, coordination, administration, and execution of clinical research studies in alignment with approved protocols and timelines.
• Maintain all study-related documentation and communications, including correspondence with ethics committees (IRB/REC), sponsors, and regulatory bodies.
• Assist in the development, implementation, and monitoring of research systems, tools, and processes.
• Participate in quality control (QC) and quality assurance (QA) activities across research projects.
• Support the compilation of monthly study performance reports.
• Support the preparation and submission of IRB/REC applications, amendments, and continuing review documentation.
• Assist in developing and maintaining standard operating procedures (SOPs) and best practices for clinical research activities.
• Ensure proper filing and maintenance of regulatory and study documentation to support audit and inspection readiness.

• Ensure adherence to the University's information security policies and procedures, and report breaches or other security risks accordingly.
• Ensure coordination with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.
• Perform any other tasks assigned by Line Manager, the Associate Dean for Research or the Dean of CMHS.

• Masters Degree in a science or healthcare-related discipline with 5 years of experience in related activities.
• Knowledge of life sciences and medical and clinical research.

• PhD Degree in a science or healthcare-related discipline with 5-year experience.