Logistics Assistant

Job Title

Logistics Assistant

Business

Job Purpose

To handle front desk operations with proper coordination of the process with operations, customers as well as handle logistics pertaining to documentation, customs clearance or export/import bill of lading and transportation. The job involves high degree of coordination, punctuality and moreover accuracy in entering or recording data in the system in order to ensure trouble free customer services and recei t/des atch of roducts.

Principal Accountabilities

• Duties & Responsibilities:
• 1.Coordinate despatch of products.
• 2.Enter Product Release Orders and Delivery Orders in the Inventory system
• 3.Enter Drum requirement as per the drumming schedule
• 4.Maintain Delivery Orders, supporting documents file
• 5.Entry of Daily tank dips and filing of tank levels for records and
• 6.Coordinating with customer's, shipping companies for transport placements
• 7.Provide activity report for all Terminal activities on monthly basis
• 8.Coordinate with drum suppliers for daily operations usage
• 9.Daily Data enfry for Goods receipts, Despatches in to Inventory system 10. Maintaining DO files with supporting documents for records l l . Monitoring and updating daily despatching activities with respect to daily plan
• 12. Preparing daily Delivery Note summary
• 4
  
  Operating Environment, Framework and Boundaries
• Interface with finance, administration and operations deparfrnments as well as coordinate with clients to support specific services. e orts directly to the Finance Executive.
• 5
  
  Communications and Working Relationships Internally, Need to work very closely with operations department to support client services and other sections of the company in general.
• Externally, The job holder is the direct contract point of the company for client services and therefore need to maintain good relationship with all clients as well as vendors and suppliers for procurement of materials and other services.
• 6
  
  Problem Solving / Complexity Good numeric skills required. Quick analytic ability to respond to various customs duty calculations is a must.
• 7
  
  Decision Making Authority and Responsibility Work is reviewed and supervised by the Finance Executive.

Additional Principal Accountabilities

Cyber Information Security Responsibilities

• Comply with all applicable information security policies, standards, and procedures.
• Classify and protect information assets in accordance with the Data Classification Standard.
• Participate in mandatory information security awareness and training programs.
• Support information security initiatives and activities within the organization.
• Consider information security requirements when managing changes involving information assets.
• Report security incidents, vulnerabilities, weaknesses, or non-compliance in accordance with established procedures.
• Fulfil role-specific information security responsibilities and contribute to maintaining the effectiveness of the Information Security Management System (ISMS).

Experience

• QUALIFICATION AND
  
  EXPERIENCE:
• Education:
  
  Graduation from any recognized university.
• Experience:
• 1.Minimum 5 years experience in handling logistical operations, preferably within oil and gas.
• 2.To be fully conversant with customs regulations/documentation and general codes relevant to export and import of products.
• 3.Need to be aware of the general transport regulations and rules applicable in particular to movements of hazardous products.
• Computer skills:
  Good computer skills and ability to develop spreadsheets.
• Lan uage & writin skills Good skills in English both in writing and verbal